Executive Assistant & Vermont Office Manager

Company Description:

Greenbacker Capital (“Greenbacker”) is an investment management firm that focuses on renewable energy and sustainable infrastructure investing. Since its’ founding in 2011, Greenbacker has grown to almost 200 employees, located in four offices (New York City, Portland ME, Denver CO and Montpelier VT), and a number of additional individual locations throughout the United States. With over 60 years of combined infrastructure investment experience and more than $20 billion in combined transactions across the investment team, we are positioned as a market leader in sustainable infrastructure investments. We invest in a diversified portfolio of income-producing renewable energy power facilities and energy efficiency projects that sell power under long-term contract to high credit worthy counterparties such as utilities, municipalities, and corporations.

Greenbacker strives to create a workforce that encourages a supportive and inclusive culture by promoting diversity and excluding all forms of discrimination. At Greenbacker we strongly value the unique talents of our employees and endeavor to foster an environment in which every employee is respected and valued regardless of age, gender identity, sexual orientation, race, religion, disability, marital status, and pregnancy or maternity. Greenbacker seeks candidates for employment, promotion, training, or any other benefit, based on their aptitude and ability, and aims to provide support and resources for all employees to reach their full potential.

Please visit our website at www.greenbackercapital.com to further understand our company, team, and portfolio of assets.

Job Description: 

We are seeking a highly organized and proactive Executive Assistant & Office Manager to support COO & head of HR. The ideal candidate will have exceptional communication and interpersonal skills, be able to handle a wide range of administrative tasks, and work effectively in a fast-paced and dynamic environment. This role is crucial in ensuring the smooth operation of the executive office and the overall success of our organization. 

Key Responsibilities: 

Calendar Management: Manage and coordinate the executive team's schedules, including meetings, appointments, and travel arrangements. Ensure efficient time management and prioritize conflicting commitments. 

Communication: Act as the primary point of contact between the executive team and internal/external stakeholders. Handle phone calls, emails, and correspondence with professionalism and discretion. 

Meeting Support: Prepare agendas, attend meetings, and take minutes as needed. Coordinate meeting logistics, including room bookings, video conferences, and refreshments. 

Travel Arrangements: Arrange and coordinate travel plans, including flights, accommodations, and transportation. Ensure that travel itineraries are well-organized and cost-effective. 

Documentation: Manage and maintain important documents, records, and files, including confidential information. Assist in document preparation, proofreading, and editing. 

Expense Management: Process and track expense reports, ensuring accuracy and compliance with company policies in Concur. 

Task Coordination: Assist in project management and follow up on tasks and assignments on behalf of the executive team. Collaborate with other team members to ensure deadlines are met. 

Vermont Office Operations: Support general office operations, such as ordering supplies, organizing office space, and coordinating office maintenance, ordering weekly lunches and assisting with visitors.

Problem-Solving: Handle unforeseen challenges and issues as they arise, finding effective solutions to maintain efficiency. 

Confidentiality: Maintain the highest level of confidentiality with sensitive information and corporate matters. 

Event Organization: Work to organize monthly events that bring the VT office employees together.

Qualifications: 

• Proven experience as an Executive Assistant or in a similar role. 
• Strong organizational and time-management skills. 
• Excellent written and verbal communication skills. 
• Proficiency in office software and tools (e.g., Microsoft Office, Concur). 
• Ability to work independently and as part of a team. 
• Exceptional attention to detail and accuracy. 
• Adaptability and a proactive approach to tasks. 
• Discretion and the ability to handle sensitive information. 

Medical: Insperity/ 5 United Health Care options (3 PPO’s and 2 High Deductible Health Plans) / 100% employer paid for employee; 50% employer paid for spouse and children

Dental: Guardian – two options / 100% employer paid for employee; 50% employer paid for spouse and children

Vision: Guardian / VSP – two options / 100% employee paid

Life and AD&D: Unum / 100% employer paid / 2 times annual up

Short term disability: Unum / 100% employer paid / 60% base;

Long term disability: Unum / 100% employer paid / 60% base;

Retirement: Insperity ~ various stock, bond and lifestyle fund options / 50% match up to 6% of salary

Other: Medical and dependent care / Health Savings Accounts / Pre-tax commuter benefits / 20 days paid time off & 7 sick days, Modern Health: 24/7 access to Coaching and Therapy sessions for employees' and dependents

Medical: Insperity/ 5 United Health Care options (3 PPO’s and 2 High Deductible Health Plans) / 100% employer paid for employee; 50% employer paid for spouse and children

Dental: Guardian – two options / 100% employer paid for employee; 50% employer paid for spouse and children

Vision: Guardian / VSP – two options / 100% employee paid

Life and AD&D: Unum / 100% employer paid / 2 times annual up

Short term disability: Unum / 100% employer paid / 60% base;

Long term disability: Unum / 100% employer paid / 60% base;

Retirement: Insperity ~ various stock, bond and lifestyle fund options / 50% match up to 6% of salary

Other: Medical and dependent care / Health Savings Accounts / Pre-tax commuter benefits / 20 days paid time off & 7 sick days, Modern Health: 24/7 access to Coaching and Therapy sessions for employees' and dependents