2023-2024 Classified Attendance Secretary - MS

Position Type:
Classified/Secretary-Attend-MS

Date Posted:
5/18/2023

Location:
Clear Creek Middle School

Application Deadline: In-District Bargaining Unit Members May 24, 2023. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected Start Date: Approximately August 25, 2023. Exact date to be determined by the district.

7.8 hours/day, 199 days/year

Salary Range 12 $22.07 to $30.25/hour

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.

The Attendance Secretary at the middle school level maintains records of student attendance; provides technical and clerical support to school staff; conveys information regarding school and/or District functions and procedures to school staff and the community; ensures compliance with financial, legal and administrative requirements of the position; and handles sensitive and confidential issues, requiring excellent communication skills, understanding of educational and administrative issues, and knowledge of GBSD organization, operations, policies, and practices.

MINIMUM QUALIFICATIONS
Education, Training, Experience, Licensure and Certification

• Experience Required: Prior job-related experience with increasing responsibility
• Education Required: High School Diploma or equivalent
• Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance; Current First Aid/CPR Certificates.

Knowledge of:

• Rules and regulations related to assigned school
• Customer service principles, protocols, and methods

Skill in:

• Operating standard office equipment as well as computer programs and applications (e.g. email, system applications, word processing, database, spreadsheet, desktop publishing etc.)
• Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)
• Understanding and carrying out verbal and written instructions
• Functioning as a self-starter, who works well independently or in a team
• Planning, prioritizing and completing assignments with minimum supervision
• Handling multiple projects, tasks, and deadlines simultaneously
• Developing effective working relationships with students, staff, and the school community
• Administering first aid
• Interacting with persons of different age groups and cultural backgrounds

ESSENTIAL JOB FUNCTIONS

• Enters all student attendance records into a database on a daily basis
• Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required
• Admits late students and students returning after absence following district and school procedures
• Makes and receives phone calls, takes messages, and routes calls
• Follows up on unexcused absences with phone calls or letters
• Composes documents (i.e. correspondence, memos, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Prepares written materials (i.e. brochures, flyers, newsletters, etc.) for the purpose of conveying information regarding school and/or district activities and procedures
• Assists parents in the registration and entry of new students to the school as a back up to the counseling secretary
• Maintains students' permanent records for students enrolled and will request or transmit student records according to administrative procedures as a backup to the counseling secretary
• Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing personnel for resolution
• Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized
• Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties
• Responds to inquiries of staff, the public, parents and/or students to provide information and/or direction as may be required
• Supervises students and monitors students referred for disciplinary actions
• If the campus monitor is not available, supervises students sent to the office while they are in In-School-Suspension and insures they have school work to complete while in the office.
• Monitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements
• Supports principal and/or other school administrative personnel by providing assistance with administrative functions such as printing attendance reports, student attendance, etc. when requested
• Inputs Major/Minor referrals into Synergy and processes home suspension letters to parents
• Supervises the nurse's office when the health assistant/school nurse isn't in the building

OTHER JOB FUNCTIONS:

• Cross-trains in a variety of GBSD functions, and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Provides and reviews information with employees and patrons regarding school programs and services
• Assists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students
• Supports the relationship between the school and the general public by demonstrating courteous and cooperative behavior when interacting with parents, community members, and other visitors
• Performs other duties and responsibilities as assigned by supervisor

PHYSICAL REQUIREMENTS:

• Ability to:

o sit, stand or walk for prolonged periods of time
o talk and hear conversations in a potentially noisy environment
o use precise control of fingers and hand movement, often in a repetitive motion such as keyboarding
o reach for and handle objects
o use close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus

• Regularly focus on a computer screen
• Bending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion

WORKPLACE EXPECTATIONS:

• Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed
• Maintaining appropriate confidentiality regarding information relating to students, staff, and parents
• Dress in a professional and appropriate manner for the assignment and the work setting
• Exercise prudent judgment
• Work independently in the performance of routine duties
• Follow all District policies and work procedures
• Utilize the District's electronic systems and applications related to the position
• Participate in required meetings and trainings related to the position
• If employee is bilingual, interpretation, translating documents, and/or communicating orally in the second language may be requested
• Cultivate and model a respectful working and learning environment

Applicants with culturally diverse backgrounds are strongly encouraged to apply.

*Applications must be submitted to Frontline Recruiting and Hiring by the closing date in order to be considered for the position. All employees hired by the District into a position not requiring licensure must be fingerprinted and have a criminal history check completed. The cost is $71.50 and is the responsibility of the employee. This employment is considered probationary pending return of the criminal records check from the FBI and Oregon State Police through the Oregon Department of Education.

Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any educational programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities.

AN EQUAL OPPORTUNITY EMPLOYER

Salary : $22 - $30