DIRECTOR, PAYROLL

R-01685
San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.

Job Summary
Application Deadline: Tuesday, January 10, 2023 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Payroll

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Shift Differential: None

Starting Salary Range:
Range: Grade-8: $99,665 (Step A) or $103,652 (Step B) or $107,799 (Step C)
Based on education and experience

Anticipated Start Date: March 2023

Job Description

SUMMARY:

Under the direction of the Associate Vice Chancellor, Business Services independently plan, organize, control and direct all District payroll services and operations; oversee the development, modification, and implementation of payroll modules; efficiently plan, organize and supervise payroll activities and retirement processing; perform a variety of complex and specialized duties related to payroll functions and recordkeeping for District personnel.

ESSENTIAL FUNCTIONS:

Plan and direct the activities of the District payroll functions to ensure timely and accurate payment of staff, in accordance with District and County policies and procedures, and state and federal requirements.

Develop the District's payroll strategy, planning, communications, and marketing of the payroll function and related services.

Develop and control all tasks necessary to accomplish the District's payroll processing objectives, including relationships with internal and external auditors and state and federal agencies.

Ensure compliance with IRS, State, County, Social Security, PERS and STRS rules and regulations, as well as collective bargaining agreements.

Coordinate the timely preparation and reconciliation of employee payroll tax deposits and quarterly reports for Federal, State, and Unemployment Insurance taxes.

Oversee year-end payroll operations, including the reconciliation of W-2s according to applicable laws and regulations. Audit year-end records for accuracy and make corrections and adjustments as necessary.

Direct the compilation of information and data to create various financial and statistical reports and statements. Oversee and maintain the payroll department's budget.

Serve as a liaison between Payroll and Human Resources to ensure compatibility with the related departmental functions, including leaves of absence, health & welfare benefits, employee data, and Payroll/Human Resources system calendars.

Ensure employee withholdings, voluntary and statutory, are remitted accurately and on time. Oversee and coordinate the remittance of employee voluntary deductions and the establishment of automatic payroll deposits.

Drive consistency in payroll practices, controls and management reporting. Evaluate, standardize, and document procedures to assure business continuity and efficiency of the department.

Coordinate with finance and accounting departments to ensure accurate estimating, coding, accounting and reporting of payroll.

Provide leadership to the payroll team. Train, supervise and evaluate the performance of assigned staff. Develop and prepare work schedules, coordinate duties and assignments to ensure effective operations. Effectively lead the payroll team toward achieving department goals that support the strategic goals of the District.

Manage the relationship with outsourced and contract payroll service providers.

Develop and coordinate the payroll calendar and timeline and provide direction and supervision regarding the input, revision, and deletion of payroll information, and the processing of time reporting and pay warrant distribution.

Liaison with District internal audit department. Coordinate audits and retrieval of information for inquiries received from external agencies.

Respond to inquiries concerning payroll processing, and lead communication on payroll issues, deadlines, and other issues.

Develop budget information and provide recommendations related to collective bargaining.

Participate in workshops, seminars and training to remain current on applicable laws and procedures. Provide updates and recommendations for changes in policy and/or procedure as needed to reflect current laws and practices.

SECONDARY FUNCTIONS:

Maintain various statistical files and charts related to the district payroll function for use in the preparation of federal, state and district reports.

Ensure that district payroll records are maintained according to approved procedures.

Assist in the development and documentation of payroll procedures. Establish desk procedures to document best practices.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Principles and practices of supervision and training of staff.
  
• Payroll policies and practices including laws and regulations related to public education.
  
• Principles and practices of data entry and retrieval.
  
• Preparation and reconciliation of payroll.
  
• Applicable sections of the Education Codes regarding payroll practices and procedures.
  
• Tax laws and appropriate withholding procedures as they relate to specific area of responsibility.
  
• Strong oral and written communication skills.
  
• Modern office practices, procedures and equipment.
  
• Recordkeeping techniques.
  
• Principles of accounting.
  
• Federal, State, PERS and STRS or similar retirement regulations pertaining to payroll.

ABILITY TO:

• Supervise, coordinate and participate in District payroll services and functions for academic, classified, and short-term/student employees.
  
• Supervise the district payroll activities and assigned employees, assigning and reviewing work performed.
  
• Perform a variety of complex and specialized duties related to payroll and recordkeeping for district personnel.
  
• Prepare accurate payroll summaries and reports, including budget reports as required.
  
• Implement new procedures, systems and equipment.
  
• Read, interpret, apply and explain applicable payroll and fringe benefit provisions of state and federal regulations.
  
• Work with outside agencies in the coordination of ERISA and COBRA.
  
• Understand and follow oral and written directions.
  
• Work independently with little direction; plan and organize work to meet schedules and timelines.
  
• Competently use a variety of equipment, including a personal computer, calculator, and other related office equipment for assigned area.
  
• Establish and maintain cooperative and effective working relationships with employees and representatives of other agencies contacted in the course of work.
  
• Train, supervise and evaluate personnel.
  
• Work confidentially with discretion.
  
• Compile information and statistics on the economic proposals of bargaining units

EDUCATION:

Bachelor's degree in accounting, business administration, public administration, finance, or related field.

REQUIRED EXPERIENCE:

Al least three years of directly related and increasingly responsible supervisory or management experience in a payroll function, preferably in an education, governmental, or non-profit institution.

WORKING CONDITIONS:

Office environment.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of the classification.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):

• A complete and current resume.
  
  
• A 1 - 2 page cover letter that addresses how you meet the qualifications of the position.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing D-HR-Jobs@gcccd.edu.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County-District-Office/DIRECTOR-PAYROLL_R-01685.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

jeid-c34793d463e0b44aaaaaedc9ce85d1ba