Logistics Office Analyst

At Grow West•, we are defined by our employees. Our company has been built over the past five decades by a team of fully committed employees with an entrepreneurial spirit and unwavering passion for the customers and communities we serve. Their commitment to California agriculture, to the customers they serve and to each other is what sets Grow West apart and makes us who we are. We are committed to the growth and professional success of every employee and know balance between a successful career at Grow West can be achieved by always putting family first.

With more than 50 years of industry experience, Grow West is one of the largest independent ag retailers in the country. Our independence shows up not only through our employees who operate with ownership mentalities, but also through our strong combination of national-level scale and capabilities, technical expertise, our committed local presence, and decades of community investment. This allows us to provide industry-leading crop protection and nutrition products and a comprehensive portfolio of complementary businesses that support Northern California's agriculture industry. We are a locally owned company that is driven by the growth and needs of our customers. Learn more about us, at growwest.com.

Grow West is looking for a Logistics Office Analyst who can be a vital asset to the Trucking department. The ideal candidate should have strong written and interpersonal communication skills. This position requires the ability to multi-task with frequent interruptions. For full consideration, please email resumes to HR@growwest.com.

Duties and Responsibilities include the following. Other duties may be assigned.

•       Familiar with Microsoft Office Suite, Adobe Acrobat Reader & QuickBooks.

•         Manages Payroll and Payroll reports.

•       Help Manage Onboarding with new employees and work with Grow West's  Human Resources

•       Research discrepancies to accurately process, issue and post credit/debits to customer accounts, as necessary. 

•       Operates standard office equipment to include computer, printer, photocopy

machine, calculator, postage machine, facsimile machine, and a multi-line telephone. 

•       Maintains accurate customer information in database according to company procedures. 

•       Adds new customer accounts into the Merchant Ag, OSI, & Mas 90 systems. 

•       Maintains all paper records and files the backup documentation related to accounts receivable. 

•       Performs daily billing functions and generates invoices and checks for mailing.

•       Manages the entering of sub-hauler and company driver freight bills, reviews, enters adjustments, and produce reports.

•       Produce rates for trucking and research rate schedules pertaining to the industry.

•       Assists with closing out receivables in accordance with approved procedures. 

•       Answers client inquiries via telephone and in person regarding invoices or other related billing information.

•       Sends information to clients as requested via email, fax, and mail.

•       Prints and audits reports. 

•       Maintains a petty cash fund with the proper documentation; makes change as needed and balances on a regular basis. 

•       Verify vendor statements and handle all correspondence involving accounts payable. 

•       Research and correspond with vendors to reconcile various expenses. 

•       Makes recommendations for continuous process improvements and ensure that procedures are well-documented. 

•       Address and coordinate with Accounts Receivable and Accounts Payable with any discrepancies.

•       Maintains and updates equipment files according to DOT requirements.

•       Participate in meetings and produce notes if needed for further instruction.

•       Create budget and aging reports to support corporate decision making.

•       Familiar with ABS Compliance & directing contractors with becoming an LLC.

•       Managing new trucking software that complements the trucking industry.

•       Performs other related duties as assigned.

CHARACTERISTICS OF THE IDEAL CANDIDATE

 •                    Focused

•                     Collaborative

•                     Relationship-builder

•                     Employee Friendly

•                    Professional Attitude

•                    Straight-forward

•                    Solution-oriented

•                    Strong time management

•                     Curious

•                     Business-minded

•                    Strong communicator

SKILLS, EXPERIENCE AND CULTURE DRIVERS

 •                          High school diploma or general education degree (GED)

•                          Previous Accounts Receivable and Payables experience

•                          Knowledge of the agricultural industry, preferred but not required

•                          Excellent written and interpersonal communication skills

•                          Strong Analytical skills with the ability to self-motivate and self-direct

•                          Comfortable in a fast-paced environment

•                          Can do attitude, ability to multitask