Administrative Assistant

Administrative Assistant

Come be a part of a great team!

Guardian Fleet Services is one of the largest and fastest-growing towing and transportation companies in Florida and Georgia. Our people are the core of all we do and we are looking for a smart, positive, detail-oriented person to join our Administrative staff in our Savannah, Georgia office.

If you like working with numbers, have experience in accounts receivable, bookkeeping, office management, or accounting, you just may be a great addition to our team!

Some of the responsibilities include:

• Receive and verify each incoming Driver ticket against information in the computer system
• Confirm all details of the invoice and the billing/pricing information is correct.
• Ensure all photos have been uploaded for each invoice/job, audit other billing details
• Reconciling cash and credit card receipts with tickets in the invoicing system
• Prepare daily cash deposits and process credit cards
• Process daily driver check out and coordinate with Office Manager
• Work in harmony with Accounting, Dispatch, and Office Manager
• Managing basic office administrative tasks including filing, printing, reporting, and emailing
• Answer all incoming calls related to driver’s invoices and accounts receivable
• Speak with customers as needed regarding receiving purchase orders for billing
• Send out all invoices to customers for billing
• Assist in Dispatch as needed, answering phones
• Other Administrative tasks as assigned.

• 2-4 years of experience with AR, accounting, office management, billing, or similar experience
• Associates degree preferred, minimum High School Diploma with acceptable work experience
• Highly computer literate with MS Office Suite, MS Word, Excel and understanding basic accounting or database software programs

• Highly organized and great attention to detail and accuracy
• Good math skills
• Excellent written and verbal communication skills
• Interpersonal skills and ability to work as a team
• Strong customer service skills, professional demeanor
• Must be able to speak, write and communicate effectively in English

What we offer:

• Paid Time Off
• Paid Holidays
• 2 medical plans to choose from
• 2 dental plans to choose from
• Vision
• Short term disability
• Long term disability
• Free $15,000 life insurance
• Voluntary Life Insurance
• Accident Insurance
• Employee Assistance Program
• Great work environment