What are the responsibilities and job description for the Executive Assistant position at Guidepoint?
Overview:
The Executive Assistant will provide high-level administrative support to the CEO and other executives. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.
What You’ll Do:
- Manage sensitive matters with a high level of confidentiality
- Manage CEO’s daily calendar of meetings and events
- Work closely with CFO, Director of HR, Facilities Management and Personal Assistant to CEO
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
- Arrange travel and accommodations for executive
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Organize complex calendars and schedules; resolving any scheduling issues
- Prepare expense reports on a regular basis
What You Have:
- Bachelors degree highly preferred
- 2 years of relevant experience required
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
What We Have:
The annual base salary range for this position is $80,000 - $130,000. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance.
- 15 PTO Days, 10 legal holidays, and sick days
- Comprehensive Medical, dental, and vision plans
- Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
- Commuter benefits and a corporate discounts
- Development opportunities through the LinkedIn Learning platform
- Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office
- Year-round corporate athletic league
- Casual work environment, team building, and other social events
About Guidepoint:
Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action.
Backed by a network of nearly 1.5 million experts, and Guidepoint’s 1,300 employees worldwide we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful.
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Salary : $80,000 - $130,000
