Administrative Supervisor-Facilities

THE POSITION
Do you want to apply your expertise for a cause you can feel good about? Do you want to work for an organization that wants you to grow with it?
Guilford County is a high-performing local government organization that maintains a culture of embracing diversity, striving for equality, and inspiring individual and organizational excellence.
Under minimal supervision, coordinates and supervises the activities of an administrative or clerical support function for a department or unit. Leads, directs, evaluates and develops a team of para-professional staff.

DISTINGUISHING FEATURES OF THE CLASS

DUTIES AND RESPONSIBILITIES
Essential Duties and Tasks

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  Serves as administrative supervisor in a department overseeing purchasing, budget preparation and control, conducting personnel transactions, and acting for a superior in all routine matters in their absence.
• Supervises and assigns work schedules to clerical and administrative employees; conducts performance evaluations and necessary disciplinary action for subordinate staff.
• Performs administrative duties such as scheduling/maintaining calendar appointments, compiling/composing data, drafting/typing correspondence, agendas, meeting notices, minutes, media press releases, reports; scheduling activities, meetings, registrations, travel reservations and accommodations.
• Assists the director with departmental management activities; confers with representatives of other county departments and state agencies in administrative service problems.
• Creates, updates and interprets office administration policies and procedures.
• Coordinates assignment of computers, telecommunications, space, and building maintenance, by completing all necessary work orders and requisitions to ensure the staff has all required equipment in working order and all supplies.
• Trains others regarding policies and procedures.
• Audits work of others for accuracy.
• Analyzes administrative problems and revises policies and procedures.
• Prepares and interprets recurring administrative reports, such as expenses, budgets, and utilization reports.
• Reviews contracts and documents for signature from departments and outside agencies.
• Participates in interviewing and selection of new employees.
• Disseminates information involving interpretation of policies, laws, and activities of the department.
• Represents agency administrative personnel at meetings, conferences, and institutes for which the department has primary responsibility.
• Performs related duties as required.

Physical Demands:
Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of a PCs or other VDTs to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present

Working Conditions:

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  Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat, and ventilation; environment is organized and stable.
• Hazards: Work presents no significant hazards to employees.