Accounts Receivable Coordinator

Gulf Coast Village

Position Title: Accounts Receivable Coordinator for Skilled Nursing

POSITION SUMMARY

Responsible for: Resident billing and collections; resident fund maintenance (when applicable); government reports as well as corporate reports; A/R management; other duties as assigned by the supervisor in accordance with all federal state and local laws and regulations and established corporate policies and practices. Reports to the Director of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Responsible for all resident accounting and bookkeeping functions including: maintaining and updating the census; posting payments and charges to resident ledgers; balancing daily receipts; collecting delinquent accounts and if necessary, recommending appropriate delinquent accounts for collection agency turnover; maintaining and updating resident trust funds.
• Accumulates, maintains and generates accurate statistics and reports.
• Processes monthly billing including: verifying Medicare eligibility and coverage days available; analyzing each bill and/or claim for accuracy and completeness; submitting appropriate statements and/or claims to Medicare, private insurance and private paying entities.
• Follows up on claims using the online Medicare billing system and other systems as appropriate.
• Maintains and updates resident accounts by: interviewing residents or their representative to arrange a payment method; securing information on a resident’s or potential resident’s financial status; evaluates the resident’s financial status and makes recommendations to approve or deny an extension of credit.
• Maintains, organizes and updates resident financial files, billing documents, reports, remittance statements and other pertinent data related to the billing and collection functions of the business office.
• Verifies resident account balances are accurate and that charges and statements are prepared and submitted accurately and timely.
• Communicates and works in cooperation with fiscal intermediaries, accountants, auditors, cost report preparers, local, state and federal agencies and private insurance companies.
• Develops, encourages and maintains good communications with other departments, residents, their representatives and family members, other staff and visitors.
• Maintains privacy and confidentiality of protected health information.
• Performs other duties and tasks as assigned by the Administrator or Director of Accounting

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements and Experience:

• Associates Degree in business related field or equivalent experience.
• Point Click Care experience Preferred
• One (1) year in Long-term care experience required
• Experience and Knowledge of business office practices, and laws, regulations, and guidelines in a long-term care facility.

Knowledge, Skills and Abilities:

• Language Ability:
• Ability to communicate effectively in writing and verbally in the primary language of the residents.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.

• Mathematical Skills:
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume. Ability to apply concepts of basic algebra and geometry.

• Cognitive Demands:
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• Computer Skills:
• Ability to use Microsoft Windows, including Word and Excel. Ability to use email and the Internet. Ability to use accounting software.

• Competencies
• Must demonstrate an interest in working with a senior population.
• Interacts with guests, residents and staff in a courteous and friendly manner.
• Responds promptly to resident needs.
• Supports organization's goals and values.
• Balances team and individual responsibilities.
• Must be detail oriented, and able to complete tasks accurately with multiple interruptions.
• Must be able to make prompt and accurate judgments regarding matters of accounts receivable, billing and other office duties.
• Must be able to work with a minimum of supervision by performing tasks with self initiative.

ENVIRONMENTAL ADAPTABILITY

• Works primarily indoors in a climate controlled setting.
• Possible exposure to unpleasant odors.
• Possible exposure to chemicals as identified in the MSDS Manual.
• Continuous exposure to residents who are ill, confused, irritable and irrational.

PHYSICAL REQUIREMENTS
The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is frequently required to sit and talk or hear. The Team Member is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The Team Member must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distant vision.

The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• BILLING LONG TERM CARE: 1 year (Required)
• MEDICARE/MEDICAIDE BILLING: 1 year (Required)

Work Location: One location