General Management Assistant

General Management Assistant
Reports to: General Manager
Compensation: $19.73- $24.71 per hour

THE ORGANIZATION
The Guthrie Theater engages exceptional theater artists in the exploration of both classic and contemporary plays connecting the community we serve to one another and to the world. Through its extraordinary artists, staff and facility, the Guthrie is committed to the people of Minnesota, and from its place, rooted deeply in the Twin Cities, influences the field as a leading 21st century arts organization.

Every year more than 500 people, both on stage and off, help ensure our success in creating and supporting the highest level of theater. As an organization, we are committed to our values of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility.

LAND ACKNOWLEDGMENT
The Guthrie Theater would like to acknowledge that we gather on the traditional land of the Dakota People and honor with gratitude the land itself and the people who have stewarded it throughout the generations, including the Ojibwe and other Indigenous nations.
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THE POSITION
The General Management Assistant supports the General Manager and the Guthrie’s administrative and artistic operations by drafting, tracking, and implementing contracts and invoices for payment; providing information and answering questions for colleagues; and providing backup for key administrative functions. All employees are expected to center, model and champion the Guthrie’s core values of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility.

This position is part-time and non-exempt. Compensation for this position is $19.73- $24.71 per hour. The typical schedule for this role will vary based on the dynamic schedule of a theater. Shifts are generally daytime hours Tuesday – Friday, 20-25 hours per week.

The Guthrie is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.

PRIMARY DUTIES AND RESPONSIBILITIES
2. Contracts

• Assist the General Manager in director/designer/actor and other creative team contracting, and track correspondence with agents regarding agreements.

• Accurately and quickly process contracts for season programming and timely payments.
• Assist in play title licensing and reconciliation.
• Assist in the processing and tracking of new play commissions and workshops.
• Maintain accurate records for all AEA, SDC and USA health, pension, and media payments.
• Assist in reporting to AEA, SDC and USA.

2. Administration

• Assist General Manager in reconciliation of all programming and events.

• Process a wide variety of invoices accurately and quickly.
• File and maintain departmental records as they relate to all contracting.
• Collaborate with or assist General Manager in coordinating rental and catering needs with the operations of the theaters.
• Collaborate with the Facilities team to coordinate the needs for special requests.
• Complete special projects and provide backup to the General Manager.

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ESSENTIAL KNOWLEDGE AND QUALIFICATIONS

• Administrative experience required. Theater experience and/or legal experience is a plus.

• Proficient with Microsoft Outlook, Word, Excel, and Power Point. Experience with Microsoft Teams a plus.

• Experience exercising professional discretion and confidentiality.

• Skill in writing, proof-reading, and editing to send out error-free communication.

• Skill in time management and planning to handle multiple demands.

• Experience, ability, and commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class, and immigrant status.

THE LOCATION
The Guthrie Theater is located in the historic Mill District along the Mississippi River in Minneapolis, Minnesota. As the largest city in the state, Minneapolis offers a large variety of parks, lakes, great food, festivals, malls and more.

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WHY SHOULD I APPLY?*
Be a part of a leading non-profit organization that is committed to serving not only the local Twin Cities community but the industry as a whole. In addition to a competitive pay rate, the Guthrie offers top-notch employee perks.
Sick Time
One hour of sick time for every 30 hours worked (in concurrence with the Minneapolis Sick and Safe Time Ordinance)

Transportation
Subsidized passes for Metro Transit buses and trains
Discounted pre-tax monthly ramp parking
Discounted bike locker rental
Discounted Nice Ride annual membership

Complimentary Tickets
To Guthrie productions

Discounted Tickets
To all shows produced by the Guthrie
To some performances hosted by the Guthrie

Classes and Camps
Discounts to Guthrie classes and camps

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Other Employee Perks*
Wellness Program
Guthrie Store discount
Admission to opening night parties
Affinity Groups

A NOTE FROM HUMAN RESOURCES
For the safety of our guests and staff, the Guthrie Theater requires employees to be fully vaccinated against COVID-19. Documentation of vaccination status must be provided if an offer of employment is made.

Applicants must submit a resume to be considered for this position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Part-time

Pay: $19.73 - $24.71 per hour