Human Resources Manager

Human Resources Manager
Reports to: Director of Human Resources
Compensation: * $62,872 - $76,870 annually plus benefits*
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THE ORGANIZATION
The Guthrie Theater engages exceptional theater artists in the exploration of both classic and contemporary plays connecting the community we serve to one another and to the world. Through its extraordinary artists, staff and facility, the Guthrie is committed to the people of Minnesota, and from its place, rooted deeply in the Twin Cities, influences the field as a leading 21st century arts organization.

Every year more than 500 people, both on stage and off, help ensure our success in creating and supporting the highest level of theater. As an organization, we are committed to our values of Artistic Excellence; Community; Equity, Diversity and Inclusion; and Fiscal Responsibility.

LAND ACKNOWLEDGMENT
The Guthrie Theater would like to acknowledge that we gather on the traditional land of the Dakota People and honor with gratitude the land itself and the people who have stewarded it throughout the generations, including the Ojibwe and other Indigenous nations.
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THE POSITION
The Human Resources Manager plans, manages and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role’s primary responsibilities include management of employee benefits and their processes and serving as the super-user and content expert for the HRIS system (UKG Pro). The Human Resources Manager also serves as a key leader advising and coaching supervisors on organizational policies and employee relations issues and develops and supports employee performance management and appraisal processes. This position reports directly to the Director of Human Resources and advises Senior Leaders as requested. All employees are expected to center, model and champion the Guthrie’s core values of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility.

This position is full-time, exempt and benefits-eligible. Compensation for this position is $62,872 - $76,870 annually plus benefits. The typical schedule for this role will vary based on the dynamic schedule of a theater but will primarily be Monday-Friday, daytime hours.

The Guthrie is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
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PRIMARY DUTIES AND RESPONSIBILITIES
1. HRIS Administration and Compliance

• Serve as the super-user and content expert for the HRIS system (UKG Pro).
• Enter new hire, change and termination data into UKG Pro in a timely manner.
• Maintain proper data security, user accounts, and perform basic system maintenance.
• Train and provide support to employees using the employee-facing functions of the HRIS and the mobile app.
• Ensure benefits processes, workflows and authentications are implemented and processed through UKG Pro.
• Create and maintain queries and reports (internal and external) for the human resources team and other stakeholders in the organization. Reports include EEO1, OSHA 300A, salary surveys, retirement plan audits, PTO reports, termination reports, etc.
• Analyze and compile human resources data into reports and presentations as requested.
• Manage the termination process to ensure proper procedures are completed.
• Ensure timely completion of employment verifications and information requests.
• Ensure electronic employee personnel file data integrity; scan documentation as needed.
• Manage and maintain appropriate record retention for human resources related paperwork.
• Ensure compliance with local, state and federal employment laws and regulations.
• Serve as the primary conduit to and occasional backup support for payroll processing.

2. Benefits

• Manage all benefits processes (including medical, dental, vision, HSA, life insurance, short- and long-term disability plans, retirement plans, flexible spending and COBRA).
• Process benefit changes such as new enrollments, employee changes, terminations etc. in coordination with the benefit vendors.
• With the support of the Director of Human Resources, maintain benefits broker relationships; negotiate and determine organizational benefits options.
• Manage and lead annual open enrollment implementation, including informational and/or help sessions with employees.
• Manage leave of absence administration in conjunction with LOA vendor. Provide support to employees throughout their leave.
• Conduct new employee benefits orientations.
• Ensure that benefit deductions are processed correctly each payroll.
• Review and update benefit bills on a routine basis.
• Order benefits materials as needed from providers.
• Ensure ACA and Minneapolis Sick and Safe Time compliance.

3. Employee Relations/Organizational Development

• Coach organizational leaders concerning a variety of issues such as employee relations, supervisory practices and other human resources related issues. Facilitate performance improvement plans as needed.
• Coach employees effectively through the use of candid, constructive and two-way feedback.
• Oversee and support the design, creation and consistent implementation of employee appraisal processes.
• Support organizational initiatives through the designing, developing and leading of organizational trainings.
• Recommend and develop policies and procedures; maintain and implement policy review with the human resources team.
• Develop and support organization-wide activities through staff meetings and other engagement efforts.
• Lead stay and exit interviews.

4. Leadership and Supervision

• Serve as a member of the Operations Committee.
• Lead, manage and supervise the Human Resources Generalist.
• Using the organizational monthly check-in form complete monthly check-ins with direct reports.
• Actively participate in team building, fostering a work environment of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility.
• Hire staff members to ensure quality work reflective of the Guthrie mission, vision and values.
• Attend and/or run department meetings to communicate pertinent information along to the employees.
• Coach and develop staff members by monitoring employee productivity and providing constructive feedback; facilitating conflict resolution among employees; ensuring adherence to legal and organizational policies and procedures and undertaking disciplinary actions if the need arises; and completing annual performance evaluations.
• Maintain and approve direct report timesheets, Paid Time Off requests, and other personnel records.

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ESSENTIAL KNOWLEDGE AND QUALIFICATIONS

• Intermediate human resources “generalist” experience required working for a mid-sized organization. Formal, informal and cross-disciplinary experiences will be considered.
• Advanced level of knowledge and demonstrated use of HRIS systems required.
• Demonstrated depth of knowledge around benefit plans and compliance.
• Working knowledge of local, state and federal employment laws and regulations.
• Demonstrated knowledge of and experience coaching and mentoring employees including leading progressive discipline-related conversations.
• Willingness to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Demonstrated experience communicating effectively and persuasively in oral and written communication on an interpersonal or group level.
• Experience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.
• Must demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills and complete tasks with a high attention to detail.
• Proficiency with Microsoft Office Products (Word, Excel, PowerPoint), Acrobat Pro and Google applications.
• Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class and immigrant status.
• Must be willing and able to work flexible hours/days, including occasional evenings and weekends, reflective of the dynamic schedule of the theater.

THE LOCATION
The Guthrie Theater is located in the historic Mill District along the Mississippi River in Minneapolis, Minnesota. As the largest city in the state, Minneapolis offers a large variety of parks, lakes, great food, festivals, malls and more.
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WHY SHOULD I APPLY?
Be a part of a leading non-profit organization that is committed to serving not only the local Twin Cities community but the industry as a whole. In addition to a competitive salary, the Guthrie offers top-notch employee benefits and staff perks.

Competitive Benefits
Health Insurance
Health Savings Account
Flexible Spending Account (medical and dependent care)
Dental & Vision
Life Insurance and AD&D
Long Term Disability
Short Term Disability
Employee Assistance Program
403(b) Retirement Plan with employer match up to 4.5% after one year of employment

Paid Time Off

Transportation
Subsidized passes for Metro Transit buses and trains
Discounted pre-tax monthly ramp parking
Discounted bike locker rental
Discounted Nice Ride annual membership

• Complimentary Tickets*To Guthrie productions

Discounted Tickets
To all shows produced by the Guthrie
To some performances hosted by the Guthrie

Classes and Camps
Discounts to Guthrie classes and camps

Other Employee Perks
Wellness Program
Guthrie Store discount
Admission to opening night parties
Affinity Groups

A NOTE FROM HUMAN RESOURCES

For the safety of our guests and staff, the Guthrie Theater requires employees to be fully vaccinated against COVID-19. Documentation of vaccination status must be provided if an offer of employment is made.

Applicants must submit a resume to be considered for the position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

Pay: $62,872.00 - $76,870.00 per year