Executive Assistant

Job Title: Executive Assistant

Location: Warrenton VA

Degree Requirements: Bachelor’s Degree, with experience and/or education in business administration, marketing, accounting, or management.

Experience Requirements: Minimum 8 years of experience in a similar role

To apply, submit an application at the following link and attach your resume.

https://app.smartsheet.com/b/form/2cb8018ed6a041b0870e3cd056c286ab

Essential duties include:

• Maintain the Director’s calendar and coordinate/schedule meetings and facility visits.
• Provide front desk reception including security monitoring, access control, mail distribution, telephone services, and message delivery, and compile office supply lists and submit for review/approval;
• Maintaining office records and files, preparing automated reports, and other documents as necessary;
• Conduct research and coordinate on actions and issues identified by AJR-X Managers and Specialists;
• Make recommendations, identify resolutions, and perform updates to office records, databases, and files for assigned programs;
• Develop, prepare, and coordinate AJR-X program-related correspondence;
• Arrange and assist in meetings, conferences, and travel planning;
• Reproduce and assemble program materials, and establish and maintain program files;
• Track suspense actions and coordinate intra-and inter-office activities and functions;
• Administer, manage access, and maintain the AJR-X Sharepoint and Microsoft Teams channels for providing online collaboration, file management, and project workspaces;
• Participate in meetings and prepare minutes, compile and distribute action, and track action items to closure;
• Prepare and process travel authorization and travel vouchers;
• Prepare and track official travel via E2 Solutions (i.e., FAA travel management system)

Desired Qualifications and Attributes

· Candidate must be an excellent communicator, both orally, and in writing

· Must be a self-starter, and be able to understand the overall mission need of the organization, and able to take initiative

· Experience managing invoices, claim processing, and tracking budgets

· Project management experience tracking milestones and collecting status reports

Application Process:

To apply, submit an application at the following link and attach your resume.

https://app.smartsheet.com/b/form/2cb8018ed6a041b0870e3cd056c286ab

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, age, sex (including pregnancy and gender identity), sexual orientation, veteran status, disability, genetics, or any other legally protected category in accordance with applicable laws.

Job Type: Full-time

Pay: $90,000.00 - $95,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

Salary : $90,000 - $95,000