What are the responsibilities and job description for the Office Manager II position at Hackensack Meridian Health?
Overview
This position coordinates the day-to-day managerial operations of the department & provides management support through the administrative functions of controlling and maintaining processes within the department. Manages the budget, payroll, and general office accounting reconciliation. Relies on extensive experience and judgment to plan an accomplish goals. Performs a variety of tasks. Leads and directs the work with others
Responsibilities
Provides administrative support to Corporate Director, supervisors, and department staff.
Works cooperatively and liaisons with vendors, staff, and other hospital departments, and acts as a resource for the resolution of process problems encountered by staff.
Coordinates conferences and schedules meetings and attends department related meetings.
Maintains confidential employee personnel records and accurate filing system.
Adheres to all patient confidentiality policies & procedures.
Preparation and distribution of routine confidential correspondence.
Creates and develops control system for purchases and department billing.
Manages and oversees monthly inventory control expenses.
Ensures equipment is effectively serviced and maintains service contracts with all vendors.
Maintains and monitors staff educational in-service/logs.
Ensures compliance with department, facility and corporate policies and procedures.
Maintains expertise in all software applications required for job functions.
Troubleshoots and assists as a resource to department staff with computer applications and training.
Generates and emails daily reports to supervisors and Corporate Director for review.
Generates Revenue Cycles metrics on a scheduled basis and submits to Corporate director.
Compiles and analyzes Revenue Cycle department operational expense reports, and reconciles monthly budget/expense reports.
Prepares and submits information for annual budget.
Researches and validates cost of supplies in order to maintain accountability to yearly budget.
Prepares and follows-up on payment requests for all invoices received from vendors for purchases or services rendered.
Calculates, edits, and approves daily payroll records for department staff, including overtime, unplanned or planned time for department staff.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.
Qualifications
Knowledge, Education and Skills Required:
High School Diploma or equivalent. Business School or training in office management and/or administrative assistant skills.
Minimum of 5 years experience in office management or administrative assistance experience in a healthcare environment
Strong PC skills with emphasis on Microsoft Office, Word, Excel, Outlook, Power Point, Electronic record/billing & Payroll systems; excellent spelling and grammar required
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