Office and Sales Administrator

Description

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40 sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions. 

HALO is looking for an Office and Sales Administrator who will provide general reception and administrative support to internal staff, as well as part-time administrative support to assigned Account Executive(s) by preparing preliminary sales materials, organizing presentations, scheduling sales appointments, obtaining pricing and submitting orders. They will also manage the front of house needs, including walk in customers, payment for orders, answering general questions, other duties as assigned, based on business requirements.

Responsibilities 

• Answer telephone, route calls to appropriate individual, office paging and announcements, take and relay messages in a timely manner as well as distribute incoming mail and faxes.
• Greet and direct office visitors; keep track of pick up room; call customers for order pick-ups.
• Coordinate and post outgoing mail/packages, including daily packages to corporate office (may include pick-up at and drop-off to post office if location does not have postal delivery), including ordering replenishment postage when necessary; mail customer invoices; obtain tracking numbers, when needed.
• Arrange for and announce vendor meetings; ordering lunch if necessary.
• Keep showroom(s)/sample room(s) organized and presentable; maintain office catalog inventory.
• Organize quotes, create client presentations, including product research & recommendation; ordering virtual, spec, or random samples; creation, printing & distribution of flyers or mailers; and obtaining pricing with direction or approval from assigned AEs.
• Order entry within company platform, Webstar. 
• May participate in presentations, meetings, etc. and attend industry trade show. 

Requirements

• High school diploma or GED required
• Minimum of 1 year sales or administrative support experience required, 3 years preferred
• Previous experience in the promotional products industry would be a plus.
• Proficient in the use of Microsoft Software applications such as Outlook, Word, Excel and PowerPoint
• Above-average 10 key and typing skills
• Effective problem-solving capabilities
• Ability to communicate clearly and concisely in both oral and written form
• Efficient time management and organizational skills 
• Ability to work well under pressure, on multiple projects and meet deadlines
• Possess and project a positive, professional attitude through outstanding interpersonal skills 
• Must be a flexible, enthusiastic and creative team player who is able to work overtime when required
• Valid driver’s license and automobile insurance coverage required (if using vehicle to deliver/pick-up postal mail)

More about HALO

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

• Career Advancement: At HALO, we love promoting from within. Internal promotions have been the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.
• Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of us contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.
• Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.
• Flexibility: Most roles offer hybrid work. In addition, we pride ourselves on flexible schedules that help you find a balance between professional and personal demands. We believe that supporting our customers is the priority and trust that you and your manager will find a schedule to achieve that priority.
• Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer nationwide coverage for Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.