Project Support Specialist - Construction

The CREFM Project Support Specialist provides project management support to the Construction Manager, including documentation management, construction management support and project management software support. This position supports multiple projects by providing technical support and general administrative functions including creating and maintaining project-related logs, composing correspondence, preparing and monitoring reports, assisting with payment applications and change orders.

• Provide project management support including document management, bidding support, and construction management using project management and other software.
• Supports multiple projects by providing technical support and general administrative functions including creating and maintaining project-related logs, composing correspondence, preparing and monitoring reports, assisting with payment applications and change orders.
• Continuously tracks major project’s cost by Construction Industry Standard Divisions
• Continuously monitors Construction performance against key metrics (time for final construction documents delivery for permitting, number of change orders, number of punch list items to overall contract cost, time for construction, time to reach final accounting for the project, number of accidents, etc.)
• Attend project meetings to assist project manager and to keep informed about projects and identify upcoming activities. Offer comments and suggestions related to the project. Assist with agenda and meeting minute preparation.
• Attend weekly construction department meetings to keep informed about construction projects and upcoming project activities. Assist with agenda and meeting minute preparation, payment applications, change orders and invoice review.
• Project Support Specialists will assist the Property Manager(s) as needed and directed in conjunction with ongoing projects.
• Update and issue reports, report templates and process invoices in a timely manner
• Responsible for providing clear, concise and accurate reporting of project budgets, commitments, spend, forecasts, and period cash flow projections, so that projects are delivered successfully within budget.

NONE

• High School Diploma or GED required. Bachelor’s Degree is preferred.
• 2 years of experience in project management and/or construction management, to include experience implementing and using project controls and demonstrated experience in tracking and reporting project budgets required.
• A comparable combination of education, training and experience may be considered.
• Must have proficient computer skills, particularly Access, Excel, MS Project, Word, and project management software.

• Ability to travel if required to perform the essential job functions
• Ability to work under stress and meet deadlines
• Ability to operate related equipment to perform the essential job functions
• Ability to read and interpret a document if required to perform the essential job functions
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an “undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.