Purchasing Administrative Assistant

The Purchasing Administrative Assistant role is responsible for supporting Harbor’s Purchasing and Supply Chain teams in a high level of various priority administrative tasks. This position requires the ability to work in a fast-paced, often demanding, and continuously evolving environment, providing critical support to members of the Harbor Purchasing and Supply Chain teams. This team member must have the ability to independently prioritize workload, multitask and meet deadlines while managing interruptions. This position is hybrid/remote.

Compensation: $22-25/hr DOE

Benefits Summary: Benefits for Harbor Team Members paid holidays, personal holiday, vacation days, sick time, medical, dental, vision, and life insurance, 401(k) retirement plan with a generous employer match.

Essential Job Functions:

• Process purchase order (PO) confirmations and follow with system updates to requested changes, such as pricing, quantities, and dating.
• Pair with Buyers to lead PO tracking efforts that require expediting, securing appointments, and related problem solving through vendor/broker contacts using various tracking methods.
• Drive communication with vendor/broker contacts regarding item status, forward details to Buyers and Category Managers.
• Develop expertise as point person for dedicated tasks as assigned (Ex. Warehouse Transfers, Rack/Non-stock ordering).
• Generate and consolidate data from different sources or run canned reporting to distribute.
• Consult with Buyers on opportunities to create efficiencies on specialized desks.
• Contribute to department procedure development.
• Engage in outreach projects with internal/external trade partners to facilitate maintenance requirements.
• Support cross-training efforts for successful department coverage and provide out of office backup.
• Continue professional development and certifications using internal/external educational tools.
• Complete additional assorted projects as assigned by leadership.

Knowledge, Skills, and Abilities:

• Demonstrated administrative assistant or similar role responsibility supporting multiple team members in a large office or corporate setting.
• Ability to balance tasks and reassess priorities in a fluid environment.
• Self-motivated to identify challenges, ask questions, and find solutions whether working independently or as a team.
• Maintain excellent, timely written and verbal communication skills often under time constraints with different audiences.
• Knowledge of foodservice, convenience, grocery, or CPG industries is beneficial.

Education and Experience:

• High School Diploma/GED required; college degree or equivalent experience preferred.
• Minimum 1-3 years computer competency in a variety of applications such as Microsoft Suite (Teams, Outlook, Excel, Word, SharePoint, etc.); Experience with ERP software (Microsoft Dynamics NAV, a plus); Comfort with learning new programs.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.