Administrative Coordinator

POSITION SUMMARY/OBJECTIVE:

The incumbent reports directly to the People & Culture Manager, and assists the People & Culture Department with a wide variety of clerical, administrative, and project-based tasks.

KEY TASKS & RESPONSIBILITIES:

• Performs general clerical duties, such as copying, gathering, organizing, and filing paperwork.
• Assumes an active role in major departmental projects and related company initiatives.
• Updates various databases with confidential information to facilitate accurate records and reporting.
• Compiles benefit packets for distribution to new hires in all Company locations.
• Creates and maintains compliant and complete personnel files.
• Audits internal documentation and files for compliance with Company policy and applicable law.
• Participates in the creation and improvement of Company policies and procedures.
• Assists the department with the escalation and resolution of employee inquiries.
• Processes employee change requests and additional related paperwork.
• Attends and participates in departmental meetings and other Company events.
• Oversees all payroll processes, performs frequent payroll internal audits to ensure reporting accuracy, and disburses paychecks and direct deposits.

CONDUCT STANDARDS:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations
• Cultivates and promotes the Hearts & Minds safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we ACT WITH INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

WORK ENVIRONMENT:

• This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, and printers.

PHYSICAL DEMANDS:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

TRAVEL:

• No travel is required for this position.

MINIMUM QUALIFICATIONS:

• Associate s Degree in Human Resources or 2 years equivalent experience working with HR, Payroll, Office Management.
• Intermediate level computer proficiency (Microsoft Office/Google products).
• Ability to effectively communicate (both verbally and in writing) with diverse audiences.
• Capable of prioritizing workload and handling numerous assignments simultaneously.
• Must be organized, attentive to detail, and able to work both independently and in a team environment.
• Ability to maintain strict confidentiality and exercise appropriate discretion.

PREFERRED QUALIFICATIONS:

• Working knowledge of benefits-related trends, practices, concepts, and laws.
• Comprehensive familiarity with standard payroll software and processes.
• Bilingual communication abilities (English/Spanish).