What are the responsibilities and job description for the Clerk Supervisor position at Harris County?
Position Description
The Supervisor (III-IV) positions assists the Chief Clerk and Assistant Chief Clerk(s) with overseeing the daily administration and operations of the Justice Court in several areas of responsibility by planning, assigning, and supervising the work of others; establishing goals and objectives; developing schedules, priorities, and standards for achieving goals; and coordinating and evaluating projects.
Duties and Responsibilities:
- Assists in supervising non-exempt support staff in the Justice Court. Assists in planning, organizing, delegating, and overseeing the daily operations of assigned areas of responsibility to ensure compliance with applicable laws, policies, and procedures.
- Assists in overseeing the office to ensure staffing coverage is adequate and productivity standards are met and are effective, providing feedback to department managers and staff; assists with collecting data for performance measures.
- Assists in generating activity reports and statutory reports for submission to the respective governmental agencies.
- Ensures that the department is in compliance with all Auditor's Office and Office of Court Administration requirements.
- Provides input into training of new employees and employee disciplinary matters.
- Develops and coordinates court dockets for trials and hearings, including scheduling of interpreters and juries.
- Provides support to the Judge and support staff when court is in session.
- Researches and maintains comprehensive knowledge and understanding of applicable laws, criminal and civil procedures, policies and procedures to effectively communicate with staff, colleagues, elected officials, department heads, judges, attorneys, pro-se litigants, assistant district attorneys, law enforcement and other professionals to resolve problems, answer questions as appropriate, and provide input into modifying policies and procedures.
- Maintains a thorough knowledge of Odyssey Case Management System functionality.
- Performs all other job-related duties as assigned by department management. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Requirements
All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 90% with a typing speed of 40 W.P.M. and 90% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Please see testing instructions in the General Information section below.
Education and Experience:
- High school diploma or G.E.D. equivalent from an accredited education institution
- Minimum of three (5) years of professional clerical/administrative experience with
Five (5) years in a supervisory role
Minimum of five (5) years of cash handling experience
Minimum of five (5) years experience as a court clerk
Licensures:
- A valid U.S. driver's license and social security card
Knowledge, Skills, and Abilities:
- Thorough knowledge of court procedures specific to the area of responsibility.
- Thorough knowledge of local, state, and federal laws, rules, and regulations specific to the area of responsibility.
- Ability to effectively communicate both verbally and in writing is essential.
- Possess excellent customer service skills.
- Possess excellent organizational skills; ability to be punctual, dependable, and handle multiple tasks in a fast paced environment, remain calm, and handle stressful situations.
- Detail oriented.
- Basic computer skills including proficiency in the use of MS Office software, such as Microsoft Word and Microsoft Excel.
- Ability to pass the HRRM Clerical Skills Test and score a minimum of 90% with a typing speed of 40 Word Per Minute and 90% accuracy.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
- Certified or Master Justice Court Clerk, certified through the Texas Justice Court Training Center preferred.
General Information
Register Online for the HRRM Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
- Click the above link to the HRRM Clerical Skills Test registration page
- Click on "Apply" to submit your request for testing
- You will receive a test invitation and instructions via e-mail within 48 hours
- You will have no more than 5 calendar days to access and complete testing
- Your score will be automatically uploaded to your application
- The test may be taken once every 30 days
- Most recent test scores are retained for up to 6 months
Position Type and Typical Hours of Work:
- Regular Full-time
- Hours will be discussed during departmental interview
Salary:
- Depends on Qualifications
-
Based on 26 Pay Periods
- Plus, benefits
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
Salary : $38,700 - $49,000
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