What are the responsibilities and job description for the Intern - Office of Communication, Education, and Engagement position at Harris County?
Harris County Public Health has earned the 2023 Best Place for Working Parents Business Designation.
About Harris County Public Health:
Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.
Position Overview:
The Harris County Public Health (HCPH) Intern assists with Event Planning (external conferences) activities and projects. The position requires interaction with department staff, and must be able to work independently, demonstrate initiative, critical thinking skills, and maintain effective working relationships with administrative and all level of employees and external vendors.
This position reports to the Office of Communication, Education, and Engagement (OCEE) Event Planner.
Duties & Responsibilities:
- Supports the Event Planner with event schedules, including but not limited to:
- Securing speakers managing event content and program details to create a comprehensive event experience.
- The development of event-related websites to ensure functionality, informativeness, and user-friendliness.
- The execution of catering and decor selections, coordinating with vendors to ensure the desired outcomes.
- Contribute to the wrap-up functions under the Event Planner
- Assist in on-boarding speakers, managing their needs, and ensuring a positive speaker experience at HCPH events.
- Help complete the speaker off-boarding process, including collecting feedback, facilitating speaker payments, and ensuring a smooth departure for speakers.
- Assist with event logistics, including transportation, equipment, and materials, and coordinates with staff or volunteers to ensure smooth event operation.
- Support the facilitation of marketing strategies, promotional materials, and event promotion as needed.
- Act as a secondary point of contact for event stakeholders, facilitating communication between vendors, staff, speakers, and attendees.
- Supports event setup, execution, and breakdown, addressing issues or challenges that arise, ensuring a smooth event flow and related duties as assigned
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
- Must be currently enrolled as a student in a college or university working towards an Associates or Bachelor’s degree in Public Health, Hospitality, Business or other related field
Knowledge, Skills and Abilities
- Excellent verbal and written communication skills
- Excellent time management skills with a proven ability to meet deadlines
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
Core Competencies:
Organizational Leadership
- Understands the organizational mission
- Understands ethics and public good; is concerned with public trust
- Demonstrates respect for the opinions and beliefs of others
Collaboration
- Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
- Demonstrates a sense of responsibility for the success of the group
- Collaborates with others to improve quality and address needs
Innovation
- Ability to adapt to change
Interpersonal Abilities/Personal Characteristics
- Treats others with courtesy, sensitivity, and respect
- Behaves in an honest, fair, and ethical manner
- Assesses and recognizes own strengths and weaknesses
- Uses sound judgment
- Self-motivated
- Organizes and maintains work environment to allow for maximum productivity
Communication
- Communicates clearly and effectively, both orally and in writing
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
- Hours: Up to 40 hours per week
- Monday – Friday | 8 am – 5 pm
- Practicum Time Frame: Spring and Summer 2024
- This job operates in a professional office environment
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- This is a largely sedentary role; however, some duties would require the ability to lift up to 20 pounds and bending & standing for periods at a time
- Harris County Public Health: Office of Communication, Education, and Engagement - 1111 Fannin St, Houston, TX 77002.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $31,886
