Job Posting for Public Affairs Executive Assistant at Harris County

What you will do for Harris County Precinct 2
We are seeking an experienced, highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Policy and Community Relations Departments.

The successful candidate will play a crucial role in facilitating smooth operations, assisting both departments, provide support to the director and ensure efficient coordination of tasks and projects.

Duties and Responsibilities:

Support the smooth functioning of the Policy and Community Relations departments, including but not limited to scheduling, file management, and correspondence management for the departments.
Support the Policy team by performing research, drafting documents, organizing briefings, providing assistance during Commissioners Court, and managing pre- and post-court tasks.
Coordinate meeting logistics, event planning, and attendee management for both internal and external gatherings, including scheduling, invitations, walk-throughs, and equipment reservations as needed.
Assist Sr. Director of Community Relations and Policy Department by managing schedules and calendars, organizing travel arrangements, drafting briefings, and coordinating meeting logistics.
Handle correspondence, stakeholder communication, draft and prepare ceremonial documents, office maintenance, and purchasing logistics.
Other duties as assigned.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

High school diploma or G.E.D. equivalent from an accredited educational institution

Experience:

Five (5) years experience as an executive assistant or in a similar administrative role.

Knowledge, Skills, and Abilities:

Proficiency in Microsoft Office Suite and other relevant software applications.
Exceptional organizational skills and ability to manage multiple tasks with attention to detail.
Strong communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
Commitment to maintaining confidentiality and handling sensitive information with discretion.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Education:

Associate degree from an accredited college or university (preferred)

Experience:

Experience in a governmental or community-focused setting (preferred)

Position Type and Typical Hours of Work:

Full-time | Regular
Monday - Friday | 8:00a.m. to 5:00p.m.
Hours may vary based on business needs of the department and some weekend, evening hours or holidays may be required during special events.

Location

1001 Preston, Houston, TX 77002

Reporting Relationships

Reports To Position: Sr Director of Community and Policy Department
Supervises Positions: None

Work Environment and Physical Demands:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Noise level in the work environment is usually average.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files of up to 50 lbs, open filling cabinets and bend or stand as necessary.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

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Salary.com Estimation for Public Affairs Executive Assistant in Houston, TX

$82,882 - $107,231

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Public Affairs Executive Assistant

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