Counseling Secretary - SKMS (2021-2022 School Year)

HARRISONBURG CITY PUBLIC SCHOOLS

JOB DESCRIPTION

POSITION SUMMARY:

Perform clerical duties relative to the guidance office and assist the guidance counselors as needed.

QUALIFICATIONS:

1. Ability to work independently and maintain confidentiality.
2. Computer data entry and word processing proficiency as well as general clerical skills.
3. Professional and personal characteristics necessary for working effectively with school personnel, students, and parents.
4. Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
5. Proficiency in the use of a variety of office equipment and technology with experience using Microsoft Office, email, and information system applications as well as working knowledge of cloud based applications such as Google drive
6. Proficiency in business English: spelling, grammar, and spoken language.
7. Emotionally mature, objective, and sensitive to people and their concerns.  Able to handle responsibility, work independently, and maintain collaborative working relationships with students, families, administration, co-workers, and the community.

ESSENTIAL FUNCTIONS:

1. Assist counseling staff and serve as the office secretary in helping students, parents, and faculty.
2. Collect and organize data pertinent to maintaining complete cumulative and confidential records on each student active in the school.
3. Enter computer data necessary for student scheduling and maintenance of the master schedule, teacher file, demographics, etc.
4. Print scheduling materials and update as changes are made.
5. Assist in generating and distributing report cards and grade reporting data.
6. Coordinate with attendance clerk information regarding students entering and withdrawing throughout the school year.

1. Prepare materials for student orientation, including course descriptions, registration sheets and folders for enrollment of new students.
2. Receive and orient new students when counselors are unavailable; create cumulative and confidential folders and request records from former school.
3. Forward transcripts to new school when students transfer.
4. Perform typing, filing, and other general clerical duties as needed.
5. Update student health concerns and convey this information to appropriate teachers.
6. Coordinate referrals and process special education paperwork for Child Study Team meetings and Eligibility meetings.
7. Update elementary school records and transfer eighth grade student records to the high school.
8. Issue work permits to students upon being properly authorized by the Virginia Department of Labor and Industry.
9. Perform other duties as assigned by the Administrators and/or Guidance Director.

PHYSICAL DEMANDS / WORK ENVIRONMENT:

Light work, lifting up to 25 pounds occasionally, and/or up to 10 pounds frequently.  Regular travel throughout the school and effectively interact with students, staff, and community members.  Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; and subject to inside and outside environmental conditions.  Regular contact with staff members is required.  Not substantially exposed to adverse environmental conditions.

EVALUATION:

Performance will be evaluated in accordance with school board policy and administrative regulations on the evaluation of licensed personnel.

The above is intended to describe the essential functions of and requirements for the performance of this position.  It is not to be construed as an exhaustive statement of the duties, responsibilities and requirements of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and meet the demands of this position.

 *Annual salary will be prorated based on the number of days remaining in the school year*