Contracts Administrator - Research Office

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  Summarize and prepare accurate accounting financial reports of research activity, including profit and loss statements, and other necessary reports; present to department, Institute and executive management.

• Analyze current/prior financial data by project and generate monthly trend reports and balance sheet reconciliations ensuring accuracy of financial budgets; provide forecasting support for management.

• Analyze complex financial reports and records to determine project progress.

• Calculate variances from research budgets and report significant issues to management and research investigators.

• Ensure there are sufficient funds available in project budget to meet financial obligations by reviewing monthly budgets/cost reports and making necessary adjustments.

• Responsible for the management of the ClinCard Research Subject payment system.

• Responsible for project account setup, reporting costs to date and project forecasting.

• Prepare financial reports for external agencies and department management/investigators.

• Create project analysis tables by revising, sorting and calculating results as required.

• Interpret complicated financial information to management/investigators.

• Invoice Foundation and industry sponsor billing and research and resolve invoice discrepancies.

• Manage accounts payable and receivable reports to ensure timely collection of payments.

• Build and maintain budgets and forecast templates for use by managers/ investigators.

• Sort/mine large sets of data from multiple data sources (PeopleSoft general ledger, BI, iRIS).

• Ensure that internal accounting procedures comply with Hartford HealthCare and GAAP policy and procedures.

• Evaluate accounting procedures to develop, recommend and implement area changes to increase accuracy and efficiencies.

• Maintain Master Budgets (Federal, State, Industry, and Internal) and project personnel reports.

• Develop research project expense/revenue reports for each Hartford HealthCare Institute.

• Review aging reports and follow up with Investigators /Departments regarding balance in accounts.

• Financially close study budgets and residual accounts.

• Investigate and correct project deficits.

• Participate in annual department goal setting activities and month-end and year-end close processes.

• Educate and train Investigators/Departments system-wide on internal processes.

Federal Award Accounting

• Reconcile Federal Cost Reports with Accounting Department and PeopleSoft system; complete reports with principal investigators and provide all supporting accounting backup.

• Federal Time and Effort Reporting - Maintain Federal effort databases and prepare monthly reports. Ensure reports are in compliance with Federal regulations and Hartford HealthCare policies.

• Prepare subaward budgets for Primary Federal awardee.

Perform month-end and year-end account reconciliations for Federal research budgets.

• Create and process Federal project budgets for new periods.

• Prepare and maintain Federal Financial Progress Reports.

• Provide support to project investigators for required financial reports.

• Initiate correspondence with Federal agencies regarding project needs.

• Stay up-to-date on Federal (NIH) guidelines/policies and report to Manager.