OpenDP Community Coordinator

The OpenDP project is seeking a highly motivated and organized individual to fill the role of Community Coordinator. This position is responsible for executing community engagement tasks and will be reporting to the Program Director of the Privacy Tools Project and OpenDP. The successful candidate will play a crucial role in fostering a vibrant and inclusive community around the project. Training will be provided for learning Harvard-specific administrative processes

This is a one-year full-time term position with a possibility of extension.

• Organize in-person and virtual technical workshops, community meetings, and research seminars, ensuring successful logistics operations.
• Assist project staff and community members with expense reimbursements, process financial transactions, including corporate card payments, invoices, and other transactional activities for internal and external vendors, and ensure compliance with university policies and guidelines.
• Perform administrative tasks for the academic position application process.
• Plan, schedule, track, and follow up on tasks for the annual fellows and intern program to ensure deadlines are met.
• Coordinate the onboarding logistics, such as payroll and facility access setup, for new fellows, interns, and staff members. Approve intern timesheets where applicable.
• Assist the team as needed in maintaining the OpenDP and Privacy Tool online presence, such as websites, social media and Slack, ensuring the publicly distributed information is accurate and up-to-date.
• Monitor mailing lists and release legitimate email posts within one business day in most cases. Triage inquiries received via the mailing lists to team members as needed. Respond to inquiries from applicants professionally and effectively.
• Other duties as assigned in support of community engagement efforts.

3 years administrative experience. Education beyond high school may count towards years of experience.

• Proficiency in managing administrative tasks and event logistics.
• Proficiency in online collaboration tools and platforms, including Slack, Google Suite, and CampusPress.
• Strong organizational and written communication skills.
• Ability to work independently and as part of a diverse team.
• Experience with open-source projects and community management is a plus.
• Excellent problem-solving and interpersonal skills.
• Interest in issues involving computing and society – especially privacy – a plus.

• Work is performed in an office environment. Must be able to commute between Allston and Cambridge campuses as needed. A shuttle bus is available during work hours.

• Must be able to work Monday through Friday, 9 a.m. to 5 p.m. with a one-hour, unpaid lunch break.

• The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
• This position is based on the SEAS campus in Allston, Massachusetts, with travel to Cambridge, Massachusetts as needed. An on-site presence is required. Hybrid work options may be discussed during the interview process.
• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
• This is a one-year full-time term position with a possibility of renewal depending on funding and availability of appropriate projects.

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.