What are the responsibilities and job description for the Office Administrator position at HASI?
THE COMPANY
HASI (NYSE: HASI) is a leading climate positive investment firm. We partner with clients to deploy real assets that facilitate the energy transition. With more than $9 billion in managed assets, our vision is that every investment improves our climate future.
For more information, please visit www.hasi.com.
POSITION SUMMARY
The Office Administrator is responsible for a broad range of administrative functions and facilities management of HASI’s Annapolis, MD office. The position requires superior people, communication, organizational, planning, and project management skills as well as flexibility and adaptability. The role reports to the Executive Assistant to the CEO.
RESPONSIBILITIES
Position responsibilities include but may not be limited to the following:
Reception
Greets, directs, and announces visitors and vendors at the front desk appropriately.
Coordinates all incoming and outgoing mail services (USPS, FedEx, UPS, etc.), including opening and sorting incoming mail; packing, labeling and coordinating outgoing mail; maintaining the Company postage equipment.
Manage company’s general info email address by screening and forwarding as appropriate.
Assists/coordinates with other members of administrative-support team on various engagements (e.g., preparation/catering for board meetings, quarterly company meetings, etc.)
Maintain office security by following safety procedures and controlling access via the reception desk
Ensure common areas (reception, conference rooms, supply/printer stations and break room) are tidy and presentable at all times, and stocked with all necessary material and materials as appropriate for each space.
Oversee and manage
Facilities Management
Manage relationships with vendors, service providers, tech support, and building management on behalf of our employees to ensure effective utilization and enjoyment of our office space.
Monitor, order, and organize office and building supply inventory; track supply inventory budget and expenses.
Coordinate catering as needed (weekly Leadership Team meetings, monthly Lunch and Learns, etc.) and ensures on-time delivery and accuracy
Active participation in Company’s Emergency Operations Committee (Maintain AED/first aid stations, updating seating and emergency maps, etc.)
Maintain office storage unit by updating records and coordinating purges as necessary.
Assist HR with New Hires on first day (office tour, parking pass distribution, office, workspace readiness, etc.)
Identify opportunities for process and office management improvements; design and implement new systems to create more streamlined and efficient means of execution.
Provides administrative support as well as assistance for special projects as assigned.
WORKEXPERIENCE
At least 5 years of office management or professional experience in another professional office environment
EDUCATION
Bachelor's degree preferred
SKILLS AND ABILITIES
Strong written and verbal communication skills
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and superior problem-solving skills
Proficient in Microsoft Office applications
Ability to work effectively and professionally with Company clients and vendors(internal or external) at various levels and liaise carousal functional areas within the Company
Dependable and proactive, excellent in taking initiative
Ability to own tasks from start to completion, as well as ability to manage multiple projects
Fast learner; motivated to take on new challenges
EEO STATEMENT
The Company maintains a policy of non-discrimination in employment and complies with and supports all Federal, state, and local laws regarding discrimination in employment. Specifically, the Company does not discriminate in employment opportunities or practices against any employee, intern, or applicant on the basis of race, color, gender, sex, sexual orientation, gender identity, religion, ancestry, national origin, age, citizenship status, marital status, pregnancy (including childbirth, lactation, or related medical conditions), mental or physical disability, veteran status, uniformed servicemember status, genetic information (including testing and characteristics), or any other characteristic to the extent prohibited by federal, state, or local law. Decisions regarding staffing, selection, and promotions are made on the basis of individual qualifications related to the requirements of the position.
Salary : $9 - $0