Director of Facilities and Safety

Job Title: Director of Facilities and Safety
Department: Facilities and Safety Reports To: Superintendent
FSLA Status: Exempt Band/Grade: 17
Bargaining/Work Unit: District Administrators

COMPENSATION: Minimum Starting Salary $98,352 (Based on 2023-2024 Master Agreement) Step placement based on qualifications/experience

JOB SUMMARY

Provides administrative oversight, leadership, and direction for district-wide support services and functions related to facilities and site operations, and safety programs.

SUPERVISORY RESPONSIBILITIES

Supervisor of Buildings and Grounds
Administrative Assistant for Facilities and Safety, and Food Service
District Safety Consultant

ESSENTIAL DUTIES AND RESPONSIBILITIES

DEPARTMENT MANAGEMENT AND SUPERVISION
Percent of Time: 35%

• Serves as the primary resource to site administrators in areas related to building operational issues and health and safety compliance.
• Directs and supervises the Supervisor of Buildings and Grounds and is responsible for the selection, work assignment, training/development, evaluation and other personnel related actions. Also oversees and manages the work performed by the District Safety Consultant.
• Promotes and demonstrates the positive impact of teamwork and customer service, encouraging staff to promote positive public relationships for collaboration and cooperation with the immediate and greater school communities served, thereby advancing the District mission and vision.
• Ensures compliance with all state and federal laws and district policies.
• Develops short and long term goals and priorities for the department, establishing a department culture that is consistent with the District’s mission.
• Manages and oversees the development and administration of the department budget.
• Prepares staffing models to determine departmental requirements and recommended staffing levels.
• Responsible for the preparation and submission of local, state, and federal reports relevant to the department.
• Assists in the development and revision of District policies and regulations related to Facilities and Safety, for School Board approval.
• Oversees and coordinates the bidding process, ensuring that all department purchases are made in compliance with state and federal laws.
• Oversees the development and implementation of professional development programs that facilitate the achievement of personal and professional objectives of department staff, consistent with the District mission and vision; keeps succession planning at the forefront.

DISTRICT SAFETY AND SECURITY
Percent of Time: 25%

• Develops and implements required annual safety related in-service training for staff.
• Implements safety and security protocols to ensure a safe school environment evaluating effectiveness on an ongoing basis.
• Develops plans, procedures, and objectives to facilitate and improve safety and security programs.
• Ensures application of safety and security protocols for public events, sport events, and other school district activities.
• Reviews safety related incident reports and implements appropriate changes to ensure a safe working environment.
• Develop and maintain a plan to manage hazardous substances/materials, handling during generation, storage, and disposal.
• Coordinate the development, review, and implementation of the District Crisis Management Plan to include auditing school’s compliance with required drills and exercises.
• Researches and recommends additions and improvements to the safety management program, particularly in areas such as emergency preparedness, accident prevention, general safety, and risk management.
• Coordinates with local law enforcement and other appropriate health and safety professionals in matters of public safety involving students and staff.

CAPITAL PROJECTS AND DISTRICT SHORT AND LONG RANGE FACILITIES PLANNING
Percent of Time: 20%

• Develops and implements a multi-year comprehensive plan that is both preventative and corrective, for the upkeep of all facilities, grounds, to include3 major mechanical systems of the District.
• Supervise the details of construction and remodeling projects.
• Oversees and directs capital projects district-wide.
• Coordinates and provides financial oversight for the development and implementation of school board approved long range master plans for facilities that encompass the maintenance, repair and renovation of existing buildings and additional facilities that may be needed to meet curricular and other District needs.
• Administer the district architectural services and construction management service contracts, to include selection, scope of work and fee for service.
• Develop and manage the district budgetary process for the LTFM, Operating Capital, Health and Safety, Alternative Facilities and building construction budgets.
• Monitors district leases and resulting lease levies.
• Oversees the maintenance of an inventory of school district furniture, vehicles and other equipment for insurance purposes.
• Develops and/or reviews and approves plans, drawings, specifications and cost estimates for maintenance projects, capital improvements, modifications and related engineering work.

Facilities and Grounds
Percent of Time: 15%

• Directs the operation and maintenance of all District-owned buildings.
• Oversees and ensures the District is meeting facility requirements, codes and regulations.
• Ensures well maintained buildings and grounds and associated equipment, district-wide, which provide a clean and healthy environment for students, staff and the community.
• Analyzes building energy consumption, investigate and implement procedure and improvements to obtain maximum efficiency.

Special Projects
Percent of Time: 5%

• AtTend meetings, workshops, and training sessions to maintain knowledge in areas related to position.
• Stays abreast of changing laws and requirements related to work.
• Performs other job-related duties as requested or assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to create/maintain accurate records and tracking systems.
• Conflict management and mediation skills.
• Demonstrated ability to transfer information into easily understood documents.
• Demonstrated attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Ability to work with and lead a diverse team of staff and outside consultants.
• Skill to manage staff in a collaborative, team environment, including effective delegation skill and ability to provide clear direction and support to others, in order to meet expectations from various stakeholders.
• Knowledge of continuous improvement model and the ability to apply such standards, utilizing and setting benchmarks in order to improve the quality and efficiencies of department operations.
• Highly developed program design, planning, and implementation skills and ability to effectively apply such skills in diverse and sometimes adversarial settings.
• Knowledge of established policies, protocols and procedures, and the ability to ensure compliance with same.
• Highly developed written and verbal communication and interaction skills.
• Knowledge of OSHA (Occupational Safety and Health Act) safety compliance programs.
• Knowledge of federal, state and District regulations and guidelines covering public school buildings, construction and health and safety, and the ability to apply those regulations and guidelines to ensure the District remains in compliance.
• An ability to convene the right individuals and direct the group toward reasonable resolutions of concerns and appropriate responses to special requests.
• Ability to affect positive public relations and reinforce such activities on a local site and District-wide basis.
• Excellent recruitment and selection skills and the ability to clearly characterize District and site expectations.
• Knowledge and ability to anticipate the skill profiles and new learning required to provide the expected level of service throughout the District.
• Ability to work successfully under pressure and handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
• Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through.
• A thorough working knowledge of contract administration and the ability to design, evaluate, negotiate, communicate, and administer contracts in a manner protecting the District's interests and resources.
• Knowledge of purchasing practices, procedures, and regulations.

EDUCATION/CERTIFICATION REQUIREMENTS*

• Bachelor's degree in business administration and management, mechanical engineering/construction, facilities plant management, or related field; MA preferred.
• Post graduate coursework in operations, engineering, education, public administration or related field preferred.
• Chief C boiler license strongly preferred; must otherwise be attained on a mutually agreed timetable at the start of employment.
• Ability to obtain pool operators, underground storage, and other relevant certifications upon hire or on a mutually agreed timetable.

EXPERIENCE REQUIREMENTS*

• Minimum of five years job related experience, including experience in supervision training and evaluation of personnel.
• Experience working with boilers, construction, government compliance programs, facilities and grounds maintenance, and air quality issues preferred.

* Such alternatives to the above qualifications as the District may find appropriate and acceptable.

PHYSICAL JOB REQUIREMENTS

The physical job requirements described here are representative of those an employee encounters while performing the primary functions of this job.

Key: N=Never O=Occasionally (1-33%) F=Frequently (34-66%) C=Consistently (67-100%)

Physical

Standing: O

Walking: O

Sitting: O

Talking in person/on the phone: F

Pushing/Pulling: O

Hearing: F

Feeling, grasping, finger dexterity: C

Climbing, balancing: F

Stooping (bend at waist): F

Crouching, crawling, kneeling, squatting: F

Stretching/reaching with hands & arms: F

Distinguishing smell: O

Distinguishing temperature: O

Traveling by automobile: O

Peripheral, depth perception: O

Lifting/Carrying

Up to 10 pounds: C

Up to 25 pounds: O

Up to 50 pounds: O

Up to 75 pounds: N

Up to 100 pounds: N

More than 100 pounds: N

Noise Levels

Quiet (i.e. private office): N

Moderate noise (i.e. business office with typewriters/ printers, light traffic): F

Loud noise (i.e. many children laughing & playing, large earth moving equipment): O

Very loud noise (i.e. jack hammer, front row rock concert): O

Color vision (identify & distinguish colors): O

Exposure to Environ. Conditions

Possible exposure to blood-borne pathogens through blood and/or body fluids : O

Toxic chemicals: N

Moving parts: O

Electrical shock risk: O

Explosives: N

Fumes: O

Extreme cold (non-weather): N

Extreme heat (non-weather): N

Varying weather conditions: N

Sight

Vision for close work/ability to adjust focus: O

Looking at computer monitor: F

Job Type: Full-time

Pay: From $98,352.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person

Ability to Relocate:

• Hastings, MN 55033: Relocate before starting work (Required)

Work Location: In person