What are the responsibilities and job description for the Payroll Manager position at Haven Residential?
Manages multi-state payroll operations, ensuring compliance and implementation of the firm’s mission and strategic values. Possesses strong leadership and communication skills, a flexible attitude, ability to solve problems and ability to foster effective internal client relationships. Manages the firm’s resources (people, processes and tools) and assignments with proficiency, fluency and aptitude. Endorses the firm’s values by personally influencing resources, innovation and communication.
ESSENTIAL JOB FUNCTIONS:
ESSENTIAL JOB FUNCTIONS:
- Manages day-to-day payroll operations, including payroll processing, garnishment, taxes and compliance
- Manages payroll analysis and work product
- Ensures payroll is closed accurately by performing all data collection, reconciliation and application of payroll policies for area of responsibility
- Inputs payroll for entities under management; collaborates with HR and Benefits to update employee records as needed; works with Accounting to ensure that payroll and related liabilities are funded
- Audits integration results and payroll regularly
- Uploads ACH file, processes payment for tax, benefits, and employee payments
- Ensures data integrity in the payroll system and in the systems that impact payroll
- Manages vendor relationships for payroll, 401k, etc.
- Manages and oversees the year-end payroll processing
- Collaborates with HR to assist in payroll system upgrades and enhancement testing as needed
- Validates employee wage and tax information for year-end processing
- Generates accounting reports and schedule; resolves any inquiries from Accounting team
- Resolves issues regarding employee timesheets and pay checks and escalates issues as needed to leaders to ensure compliance and accuracy
- Prepares annual cash forecast
- Audits HR transactions and collaborates with the HR team on respective items
- Conducts 401(k) audit, worker compensation audit and general liability audits in collaboration with respective teams
- Identifies and analyzes opportunities for process improvement to enhance strategic objectives globally and firmwide
- Assists with non-discrimination testing
- Collaborates with HR to produce annual employee total compensation statements with accuracy and comprehensive information
- Carries out annual bonus schedule as directed and generates annual compensation statements in collaboration with respective teams and as directed by firm leaders
- Carries out annual salary schedule and generates annual salary letters in collaboration with respective teams and as directed by firm leaders
- Directs tax invoices and/or notices to OSV (SUI Rates, Statement Notifications, Quarterly Filing)
- Assists with year-end adjustments
- Oversees and prepares contribution data files with team
- Responds to government agencies regarding employee verifications as needed
- Documents and maintains payroll procedures
- Reviews and continually improves payroll processing with the key objective to simplify, standardize and build capacity on the team
- Communicates with all levels of the organization effectively by responding in a timely manner and providing strong customer service
Cultural:
- Models and holds others accountable to the firm’s cultural values, including a commitment to quality, innovation, learning and growth
- Oversees and actively invests in the professional development of staff through mentoring, performance management and career planning
- Leads efforts in attracting, training, retaining, growing and recognizing diverse talent
- Manages conflict effectively and encourages a healthy team environment
- Fosters and maintains a collaborative professional working relationship with the project team, including promoting communication and creating approachability
Financial:
- Applies skills to minimize risks, maximize value and seeks means to improve efficiencies and reduce costs while maintaining accuracy and compliance
- Responsible for the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
- Proven ability to process multi-state payrolls and tax filing in accordance with Federal, State, and local laws.
- Understanding of and ability to adhere to generally accepted accounting principles.
REQUIRED SKILLS / ABILITIES:
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that they are able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
- Experience in MS Office Suite, including Excel,
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