What are the responsibilities and job description for the Payroll Specialist position at Haven Residential?
Job Title: Payroll Specialist
Reports to: Payroll Manager
FLSA Status: Non-Exempt
Department: Corporate Accounting
SUMMARY OF POSITION:
The Payroll Specialist is responsible for preparing and processing weekly payroll and conducting payroll reporting and auditing duties.
ESSENTIAL JOB FUNCTIONS:
- Review timecards: contact managers, Assistant Vice President’s, and employees as needed to ensure accurate payroll.
- Prepare weekly payroll and audit for errors, discrepancies, deductions, prorated pay and submit to Payroll Manager for final approval.
- Audit new hires in conjunction with Human Resources to ensure proper payout.
- Audit terminations and maintain Paid Time Off (PTO) payout sheet on weekly basis.
- Provide timely response to employee payroll concerns and pay corrections.
- Maintain garnishment file and process new garnishments as needed.
- Attend migrations/acquisitions calls and maintain file on new properties to file for state and local tax withholding as needed.
- Maintain/organize weekly payroll files.
- Handle weekly commission payouts and provide reporting to Payroll Manager for billing.
- Manage emergency calls and submissions for Alltrade Payroll.
- Provide payroll report to Payroll Manager for monthly Workers Comp reporting.
- Process employment/wage verification requests.
- Update employee W-4 as needed.
- Provide assistance to Payroll Manager as needed.
- Prepare manual checks for ACH.
- Process tax notices and provide supporting information to payroll company as needed.
- Provide payroll reports to Payroll Manager to prepare for billing on weekly basis.
- Provide information to Workers Compensation auditors as needed.
- Provide weekly Rent deduction report to Staff Accountant for processing.
- Other duties as assigned.
REQUIRED SKILLS / ABILITIES
- Superior organization and communication skills.
- Strong attention to detail.
- Ability to work with minimal supervision.
EDUCATION AND EXPERIENCE
- Associates Degree in accounting, finance or related field.
- 1 to 2 years of payroll experience.
- Experience working in payroll systems.
- Working knowledge of human resource practices and accounting functions.
- Proficient in Excel and the Microsoft Office Suite or related software.
PHYSICAL DEMANDS
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
WORK ENVIRONMENT
Primary work environment will be in an office setting.
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