Accounting Specialist

Hawaii Island Community Health Center

Job Title-Accounting Specialist

Department-Finance

• Daily reconciliation and deposit of cash receipts and journals from clinic locations, and mail sources, and recording of each in spreadsheet or general ledger, as required.
• Purchasing general office supplies and maintaining the General Office Supply Storeroom.
• Purchases administrative and clinic supplies (or responds to clinic personnel who submit purchases with assigned PO number/approval for their cart orders).
• Purchases supplies or equipment, etc. on company credit card, when required, and obtains and maintains back up documentation for credit card confirmation orders.
• Purchases Company ‘Approved Travel Requests’, including lodging, ground and air transportation, misc.; excluding CME which is reimbursement to qualified employees.
• Responsible for issuance and tracking of Clinic Receipt Books, and sequential numbering.
• Responsible for exchange of printer cartridges per requirements of Xerox and Ricoh.
• Sorts packing slips showing receipt of goods by clinic and administration.
• Acts as a backup to AP Data Entry Position.
• Performs assigned month-end closing activities including journal entries, and account analysis, to ensure its integrity and timeliness, when requested.
• Contributes accounts payable or deposit data related to monthly and annual financial statement closing processes, including requirements for closure of grants and contracts.
• Performs special analysis/research as required, and recommend changes related to job duties.
• Contributes to the external audit processes with supporting documents, prepares schedules, if requested, and answers inquiries, and any other preparation as needed.
• Supports and cross-trains in other positions for back up when needed, and to assure smooth flow in operations, while maintaining separation of duties.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A minimum of 2 years related accounting/bookkeeping or other related office experience.
• Two years finance related education preferred (accounting experience may be substituted).
• Experience with Management Information Processing (MIP), on-line payroll processing systems, or similar accounting software desirable.

• Proficient in Microsoft Office, specifically Excel.
• Strong interpersonal and communication skills, both oral and written.
• Excellent attention to detail and time-management skills.
• Ability to plan and manage multiple projects.
• Must work well in a team environment.

• Ability to read and interpret documents such as government regulations and guidelines, patient records, operating and maintenance instructions, procedure manuals, etc.
• Ability to write at a minimal level of competence, including internal reports and memoranda.
• Ability to communicate with diverse groups of people to include staff and providers and patients.
• Ability to communicate effectively with patients and their families to make their visit a pleasant experience.
• Sensitivity to the multicultural nature of the service area population and may be required to communicate in another language.