OAHU-DOCUMENT CONTROLS SPECIALIST

The Document Controls Specialist works closely with the project management team and engineers to maintain all project related documents related to the project. This position plays an active role in ensuring all daily PDM functions are being performed in accordance with PDMP procedures and project requirements in a timely and efficient manner.

Primary Functions & Responsibilities:

• Setup, coordination, implementation, population, and maintenance of the project EDMS, project’s hard copy files per the project file index.

• Report key deliverables and critical documents for the project.

• Ensure the PDM procedures follow all contractual requirements and other governing requirements.

• Develop procedures in conjunction with other project departments for the electronic transfer of deliverables.

• Maintain document and drawing distribution matrices.

• Processes all drawings, specifications, reports / studies, and calculations to ensure they are logged and accessible within the EDMS and distributed using approved distribution matrices.

• Process all drawings and data received from subcontractors and consultants to ensure they are logged and accessible within the system and distributed using approved distribution matrices (includes Quality documentation)

• Process other miscellaneous revision-controlled project documents and data to ensure they are logged and accessible within the system and distributed using approved distribution matrices.

• Process letters or other project correspondence to ensure they are logged and accessible within the system and distributed using approved distribution matrices.

• Process Minutes of Meetings and other communications to ensure they are logged and accessible within the system and distributed using approved distribution matrices.

• Receives, logs, responds to, and disseminates Request for Information (RFIs) in a timely manner.

Knowledge & Skills Used:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to write routine reports and correspondence. Ability to speak effectively before group situations to customers, clients, and other employees of the organization.

• Proficient in use of Microsoft Office (Word, Excel, Outlook), Adobe Acrobat and document management software.

• Knowledge of engineering drawings and related documents.

• Ability to maintain the confidentiality of sensitive documents and information.

Required:

• Bachelor’s degree in Business Administration or related field.

• Minimum 3 years of experience in document control.

Starting Salary: $60,000.00/yr.