What are the responsibilities and job description for the AP Specialist position at Hawkins Inc.?
About Hawkins
Hawkins, Inc. is a formulator, manufacturer, blender, distributer, and sales agent for thousands of industrial chemicals and reagent grade laboratory chemical sold to municipalities and businesses throughout the Central Untied States. Thousands across a variety of industries have depended on Hawkins for the chemical products they need since 1938.
Learn more about us at https://www.hawkinsinc.com/careers/
ABOUT THE JOB
Hawkins is looking for an Accounts Payable Specialist at our Headquarters location in Roseville, MN. This individual will……
Responsibilities
- Process purchase order, non-purchase order and freight invoices, working with internal departments to resolve invoice discrepancies.
- Ensure all vendor invoices and credit memos are accurately entered and ensuring invoices are paid on time and early payment discounts are taken.
- Prepare and process weekly payment runs (checks, ACH, and wires).
- Respond to vendor inquiries and reconcile vendor statements.
- Create and distribute invoice hold, past due and shipment date reports.
- Research aging items on the Received not Vouchered Report.
- Maintain accurate vendor master data and supporting documents.
- Process and code invoices to be paid on the Accounts Payable department procurement card.
- Provide support for the Procurement Card and Fuel Card programs, including new user setup, training, answering questions and resolving issues.
- Provide excellent customer service to vendors and internal partners.
- Model a continuous improvement mindset, identifying process improvements and efficiencies.
- Follow SOX procedures and company policies and procedures.
- Other duties as assigned.
ABOUT YOU
- High School diploma or equivalent required. Post high school education preferred.
- 2 years Accounts Payable or other accounting experience preferred.
- Knowledge and use of Microsoft applications (Excel, Word, Teams, Outlook).
- Knowledge and use of ERP systems, JD Edwards experience preferred.
- Attention to detail and timely completion of all assigned tasks.
- Ability to achieve results independently and within a team setting.
- Ability to multitask and work well while meeting deadlines.
- Excellent verbal and written communication skills.
- Strong analytical skills and ability to solve problems.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Benefits of working for Hawkins, an award-winning employer, include:
- Paid on-the-job training.
- Medical, dental, vision, life and disability insurance
- Generous 401(k) employer match
- Company-paid uniforms
- Cell phone stipend
- A focus on YOUR DEVELOPMENT
Req: 2024-199
All applications must be received online. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. Hawkins is a Drug Free workplace.