Office Manager and Bookkeeper - Part-Time

About us

Hayashi & Macsalka, LLC, provides general legal counsel to cities and towns along Colorado’s Front Range. We are a small three-attorney firm with a friendly, cooperative environment. As municipal lawyers, we serve local governments as they serve their communities. Our focus is on providing comprehensive, timely, and sound legal advice in an efficient manner while also maintaining effective communication and positive working relationships with our clients and with each other.

Our work environment includes:

• Modern office setting
• Casual work attire
• Relaxed atmosphere
• Flexible working hours
• Safe work environment
• Plentiful free parking
• Great location with lots of shopping, restaurants, and services within walking distance!

Job Title: Part-time Office Manager and Bookkeeper for Small Law Firm

Job Type: Part-time – 15 hours per week; flexible work schedule available! No nights or weekends.

Location: Westminster, Colorado

Job Description:

Hayashi & Macsalka, LLC, is seeking a part-time office manager and bookkeeper to join our three-attorney law firm. The ideal candidate will be responsible for managing the day-to-day operations of our office and ensuring that our financial records are accurate and up-to-date.

Responsibilities:

• Oversee and manage day-to-day operations of the office, including answering phones, responding to emails, and managing contracts with firm service providers (internet, phones, photocopier, software programs, payroll, insurers, etc.).
• Perform general bookkeeping tasks, including journal entries, account analysis, and account reconciliation; maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and payroll.
• Prepare financial reports, statements, budgets, and tax-related documents as needed.
• Process monthly payroll and reimbursements.
• Prepare, send, and manage client billing and payments.
• Assist attorneys with administrative tasks as needed—e.g., preparing, reviewing, editing, and distributing correspondence, memos, pleadings, contracts, ordinances, resolutions, and other legal documents.
• Manage filing systems (digital and paper) and ensure proper organization of documents in client files and firm records.
• Maintain office supplies and equipment inventory.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting or business administration or equivalent experience preferred.
• 2 years of experience in office management and bookkeeping.
• Proficient in double-entry bookkeeping and technical accounting procedures.
• Proficient in Microsoft Office and QuickBooks.
• Experience with Clio and Google Business platforms preferred, but not required.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in data entry, recordkeeping, and document review and editing.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

How to Apply:

Please submit your resume and cover letter to Julie Robbins at jrobbins@h-mlaw.net with the subject line “Part-time Office Manager and Bookkeeper”.

Your resume should include a complete education and employment history. In your cover letter, let us know how your experience and interests will best fit the position and our firm. Note that we may request references from candidates who apply.

Phone calls and drop-ins will not be accepted. Candidates selected for interviews will be contacted. We regret that we cannot respond to every candidate.

Job Type: Part-time

Pay: $28.00 - $35.00 per hour

Expected hours: 15 per week

Benefits:

• Paid sick time
• Paid time off

Experience level:

• 2 years

Schedule:

• Choose your own hours
• Day shift
• No nights
• No weekends

Supplemental pay types:

• Yearly bonus

Ability to Relocate:

• Westminster, CO 80021: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $35