Attendance Clerk

Wage/Hour Status: Non-Exempt Pay Grade: PP04, 197 days Primary Purpose: Maintain accurate attendance records for the campus. Qualifications: Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do work processing Proficient in keyboarding, 10-key numerical data entry and file maintenance Effective organization, clear communication skills and interpersonal skills – both oral and written Ability to meet established deadlines Major Responsibilities and Duties: 1. Verify and ensure attendance is accurate for all students 2. Interact with students, parents and staff to ensure absences are documented correctly 3. Create and maintain student attendance folders 4. Coordinate posting of attendance and attendance documentation by teachers 5. Communicate with students, parents and personnel about attendance issues 6. Provide backup support for campus PEIMS clerk 7. Generate campus reports as requested by administrators, teachers, subs and other campus staff 8. Train and supervise student aides and parent volunteers 9. Elementary: serve as campus receptionist 10. Greet visitors, answer phones and questions while maintaining a professional and friendly attitude Other 11. Maintain confidentiality at all times 12. Perform other duties as assigned 13. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress EEOC Statement: Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit- based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.