Real Estate Administrator

Job Title: Real Estate Administrator
Level: Moderate
Reports To: Senior Director of Real Estate and Facilities Management
Location: Charlestown, MA
Position Type: Full Time, 40 hours per week, Salary Non-Exempt
Education Level: Bachelors Preferred
 

Summary:  

The Real Estate Administrator provides administrative support to the Real Estate and Facilities team. You will join provide administrative support to a portfolio of 500 units of varying sizes and complexities. The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures.

Responsibilities:

• Using Microsoft Outlook, sets up internal and external meetings
• Covers reception in the absence of the Office Manager
• Completes independent projects as assigned
• Completes other duties as assigned by the Senior Director of Real Estate and Facilities Management
• Input and oversee utilities using a web based platform
• Communicate directly with private landlords, housing authorities and other outside parties
• Create and maintain property files
• Creating and maintaining agenda’s for internal and external departments
• Assist in the preparation and management of property files
• Assist in the execution of new opportunities such as property accounting and capital scheduling
• Monitor the facilities management software for real time action needed for work orders

Real Estate Administrator

Requirements:

• Bachelor’s Degree
• High proficiency in Microsoft Outlook, excel and word
• Strong attention to detail
• Demonstrated ability to convey important instructions and ideas accurately
• Strong ability to communicate clearly both verbally and in writing
• Willingness to work as part of a team and to promote the goals of the agency
• Ability to work with persons of diverse backgrounds and functioning levels
• At least 1 year of high performance in a customer service or administrative Assistant role, preferred
• 1-2 years of experience working in a human services organization, preferred
• Bilingual preferred