Executive Assistant

Healthcare Outcomes Performance Company is a vertically integrated musculoskeletal outcomes management company. HOPCo manages physician practices, hospital service lines, population health and value-based care programs, and musculoskeletal delivery networks.

HOPCo is the managing partner of Arizona-based entities, CORE Institute, Northern Arizona Orthopaedics, CORE Institute Specialty Hospital, Michigan-based CORE Institute, and Florida-based Southeast Orthopedic Specialists Clinics and Musculoskeletal Specialty Hospital.

As HOPCo continues to grow, we are looking for an Executive Assistant to support members of our C-Suite. Please see below for the functions and requirements for this position.

ESSENTIAL FUNCTIONS

• Monitors the current status of the work for assigned C-Suite and Executive Vice Presidents.
• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his/her duties.
• Maintains travel arrangements and the appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
• Assists in preparation for meetings by creating and ensuring that all agendas, minutes and presentations are adequately prepared in a timely and effective manner.
• Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public. Ability to communicate effectively.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Fulfills reception duties as assigned.
• Assists with compiling projects, strategic plans and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive.
• Maintains the strictest confidentiality regarding all matters. Handles sensitive materials and information.
• All other duties as assigned.

EDUCATION

• An associate degree; or, high school diploma or GED with 2 (two) years of experience in the field.

EXPERIENCE

• Minimum of four years administrative experience including one year in a health care organization.
• Arizona Notary is preferred.

REQUIREMENTS

• None

KNOWLEDGE

• Knowledge of organizational policies, procedures and systems.
• Knowledge of office management techniques and practices.
• Knowledge of computer systems, programs and applications.
• Knowledge of research methods and procedures to compile data and prepare reports.
• Knowledge of grammar, spelling and punctuation.

SKILLS

• Skill in taking meeting minutes.
• Skill in using computer programs to produce necessary reports.
• Skill in organizing and prioritizing the daily workload.
• Skill in dealing with multiple interruptions.
• Proficiency in Outlook, Word and PowerPoint. Excel is a plus.
• Good written and verbal communication skills.
• Extremely organized and efficient work style, attention to detail, ability to work under pressure and adhere to deadlines is a must.

ABILITIES

• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to work under pressure, communicate and present information.
• Ability to establish priorities and coordinate work activities.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.
• Some travel within community.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching required.
• Manual dexterity using a calculator and keyboard

#HOP