Job Posting for Health Information Management Specialist Manager **$1,000 Sign On Bonus at Heartland Community Health Center
Welcoming all who need care
$1,000 Sign On Bonus
Job title
Health Information Management Systems (HIMS) Manager
Reports to
Director of Compliance and Risk
Status
Exempt (Salaried)
Job purpose
The HIMS Manager position is responsible for the supervision of medical records staff at Heartland. This position is responsible for organizing, overseeing, and protecting patient health information and maintaining quality, accuracy, accessibility and security of PHI. The position monitors compliance with standards set for the department and ensure that goals and objectives for timely processing of records requests are met. This position is responsible for training of staff regarding medical records management and monitors related compliance with relevant policies and procedures, HIPAA Privacy and Security Rules, 42 CFR Part 2 Confidentiality Rules, and will be supervised by the Director of Quality.
Duties and responsibilities
Supervises the medical records specialists and works with clinical and operational directors in planning, organizing, directing and supervising the operations of the HIMS department
Provide daily oversight of operations in the department including staffing, training, performance, and reporting
Maintains ongoing tracking and documentation on records requests and release of information to promote clinic team awareness, regulatory compliance, and ensure patient safety and timely care using the eCW EHR
Identifies efficiencies opportunities for the HIMS department ensuring timely response and action
Compile, organize, maintain, and protect confidentiality of patient records at the appropriate level of security
Enter and maintain information in the EHR and monitors information for accuracy
Responsible to audit information entered in the EHR to ensure compliance with capturing necessary data as required by reporting agencies.
Investigate difficult cases and is the lead contact for patients or provider inquiries/concerns in obtaining appropriate care and/or information for the patient.
Utilizes EHR functions to document all pertinent information.
Interview, suggest best candidates to hire, perform disciplinary action and performance evaluations for employees.
Maintain inventory of office supplies and report equipment needs for the HIMS Department.
Attend courses/trainings to continue to develop supervisory skills that will enhance the support to manage assigned staff.
Perform other related duties as assigned or requested
Qualifications
Associate’s or Bachelor’s Degree with relevant experience or certification (RHIA or RHIT)
Medical terminology background
2 years Medical record experience required
Previous supervisory experience required
Knowledge of administrative and clerical procedures and systems, such as Microsoft Word and Excel
Ability to learn an Electronic Health Record software
Attention to detail including maintaining a working knowledge of HIPAA standards and 42 CFR Part 2
Complete work with minimal supervision
Ability to meet strict deadlines
Agrees to uphold Heartland’s guiding values of Compassion, Respect, Collaboration, and Integrity
Working conditions
Sits and walks throughout the day
Handles emergency or crisis situations in person and by phone
Subject to many interruptions
Must be able to function in a high stress, fast pace environment
Job tasks are performed in close physical proximity to other people
Requires working indoors in environmentally controlled conditions
Requires conflict resolution skills
Physical requirements
Requires the ability to work at a desk and computer for extended periods of time
Requires occasional light lifting (under 10lbs)
Requires using hands to handle, control, or feel objects, tools, or controls
Requires standing and walking
Details
Full time job that averages 40 hours per week, Monday through Friday as
Hours are generally between 8am-5pm as scheduled and may be altered by supervisor(s) as needed
Salary.com Estimation for Health Information Management Specialist Manager **$1,000 Sign On Bonus in Lawrence, KS
$110,090 to $152,501
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