Executive Administrative Assistant - Hybrid

Administration Department / Executive Admin Assistant

Are you someone who can help support the nation’s largest Dental Service Organization and the offices we serve? We are seeking an individual with a positive attitude, which seeks opportunities and stimulates change.

The Executive Administrative Assistants are dedicated to the support and schedules of the Executive Team at Heartland Dental and play a vital role in the daily schedules of those Executives. They will collaborate within the team to align and perform in a consist manner to maintain efficiencies and effective productivity. This individual will also assist the Administrative Assistant department with a wide variety special projects in addition to two Vice Presidents of Operations.

Heartland Dental LLC (“Heartland Dental”), the nation’s largest dental support organization (“DSO”) providing non-clinical, administrative support services to more than 2,800 dentists practicing in 1,700 locations across 38 states are seeking a Strategic Sourcing Business Analyst to join our procurement team.

Heartland Dental has a proven track record of growth and success. We’re looking for professional individuals who are open, positive and mentally flexible to join our network of support

This position reports to an Executive Administrative Assistant Supervisor as part of the Administrative Assistant Department.

Below is an overview of the duties and responsibilities associated with this position:

• Perform office and administrative duties to assist Executive management
• Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters and documents; initiating communications
• Maintains Executive’s appointment schedule by planning and scheduling meetings, conferences, and travel
• Preparing internal and external corporate documents, reports, and presentations
• Create professional presentations, flow charts, and graphs using PowerPoint and Excel, as requested
• Attends meetings, takes notes and drafts the meeting minutes for communication to attendees

Minimum Requirements:

• Demonstrate initiative at taking charge of unforeseen situations, problems, and schedule changes.
• Advanced level skills with MS Office (Word, Excel, Outlook, PowerPoint)
• Reliable and trustworthy with very confidential and personal information
• Strong attention to detail and excellent organizational skills; Highly accurate and timely
• Ability to work well under pressure and prioritize multiple tasks.
• Strong verbal and written communication skills
• Ability to answer telephone calls, screen and professionally communicate information to callers.
• Ability to interact with co-workers in a collegial manner to accomplish common tasks.
• Ability to book complex travel on short notice within an online platform.
• Attendance and punctuality are essential.

Desirable Qualifications:

• 2 years of related experience in assisting with corporate planning and coordinating of Executive schedules and travel.
• Experience working with complex schedules and time frames.
• At least an associate degree.

We put our people first at Heartland Dental, and that shows in our generous benefits package.

Company retains the sole discretion to change the duties of the position at any time.

We provide all employees and applicants for employment with the protections of federal, state, and local laws affording equal opportunity in employment.