Agency Administrator

Pay Range: $18-$23 per hour

HeartLove Place is a nonprofit Christian Ministry dedicated to serving Milwaukee families through supportive services, activities and programs that focus on building up people to meet their fullest potential.

Mission

With a Heart of LOVE-teach, encourage and support families through programs and services centered in Christian values.

 Position Summary:  The Agency Administrator works in a team approach with HeartLove Place staff to ensure smooth and efficient day-to-day business operations and administrative duties.

Skills/Qualifications:

• At least 2 years of experience in office administrative duties.
• A high school diploma or equivalent, associate’s degree a plus
• Strong clerical skills, problem solving and attentiveness to detail.
• Task oriented and able to meet deadlines.
• Ability to work independently and as part of a team.
• Ability to adapt to changing priorities.
• Proficiency MS Office Suite (Word, Excel, Outlook, PowerPoint), copier, stamp machine etc.
• A valid WI Driver’s License with good driving record and insured vehicle

Main Duties & Responsibilities

General Office Administration:

• Greet visitors, answer phones, and respond to inquiries in a professional and courteous manner.
• Manages incoming and outgoing mail, packages, and deliveries.
• Maintains office equipment, supplies and inventory and place orders as needed.
• Ensures the cleanliness and organization of the office space.
• Maintains confidentiality and security to ensure compliance with privacy policies and regulations.

Administrative Support:

• Assists with scheduling appointments, meetings, and events.
• Prepares and distributes correspondence, reports, and other documents.
• Maintains and updates filing systems, both electronic and physical.
• Assist with data entry, record-keeping, and database management tasks.

Financial Administration:

• Responsible for basic accounting tasks, including invoicing, bill payments, expense tracking and serves as primary vendor contact.
• Prepares and processes all incoming payments and input data accordingly.

Event Coordination:

• Assists in the planning and coordination of community events, fundraisers, and workshops.
• Helps with logistics, promotions, and communications related to events as needed.
• Provides on-site support during events to ensure smooth execution.

Support to Executive Director:

• Provides administrative support to the Executive Director and other staff members as needed.
• Assists with special projects, research, and other tasks as assigned.

HeartLove Place is an equal opportunity employer