What are the responsibilities and job description for the Travel Specialist position at HEB?
Expected Pay Range: $50,000 - $57,000/Year
The Travel Specialist is responsible for assisting in the procurement of travel arrangements (flights, ground transportation, ride shares, lodging, etc.) for company team members in an organized, timely, efficient, and cost-effective manner.
Duties and Responsibilities/Essential Functions
- Coordinates and/or makes travel arrangements for staff
- Develop and update spreadsheets with travel information/costs
- Gathers and tracks data and statistics to provide to the Travel Supervisor for inclusion in monthly company presentations with leadership
- Timely and through completion of expense reports and supporting documentation for submission to supervisor for review and approval
- Assist staff who typically book their own travel with travel arrangements when needed
- Assist in the research for available options for hotels, alternative housing, flights, and rentals based on an area, and the most efficient and cost-effective methods of travel, as required
- Research travel issues and offer support and resolution to the travel supervisor, as required
- Support the Travel Programs Manager with any requests relating to programs, travel processes and general company travel information, as required
Skills and Specifications
- Strong technology skills including MS Office Suite, specifically Excel.
- Business acumen
- Exceptional written and oral communication skills
- Attention to detail
- Ability to work well with a diverse and remote leadership team
- Extremely organized and able to prioritize
- Able to read, write, and speak English
Supervisory Responsibility
This position has no current supervisory responsibilities.
Work Environment
This job operates in professional office environments. This role routinely uses standard office equipment such as laptop computers, smartphones, scanners, and presentation materials. There is an expectation of clear communication in English both written and orally.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Ability to twist, turn, bend, lift, kneel, climb, and stand. Occasional lifting to 25 lbs. may occur. Employee will be required to travel (at organization expense) in automobile and/or aircraft.
Position Type/Expected Hours of Work
This is a full-time position based remotely. Typical office hours 8am-5pm daily. We operate 24/7/365 and the ability to work flexible hours including nights, holidays, and weekends as needed is required.
Travel
Up to 10% travel is required.
Education and Experience
- Associate degree (or higher) is preferred
- 3 years’ experience arranging group or corporate travel or other logistical movements in a high volume environment
Work Authorization/Security Clearance
- Must be able to travel within the Continental United States (CONUS).
- Must pass a drug test, motor vehicle record check, credit check, and a background check after accepting a conditional offer of acceptance.
- Must possess a valid driver's license. Have/maintain a clean driving record.
- Must have or be able to obtain and maintain a Transportation Worker Identification Card (TWIC)
AAP/EEO Statement
Deployed Resources, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities and general treatment during employment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $50,000 - $57,000
