What are the responsibilities and job description for the Accounts Payable Clerk position at HEI Hotels & Resorts?
| Requisition ID | 2024-47057 | Category | Accounting/Finance | Position Type | Regular Full-Time | FLSA Status | Non-Exempt | Location Name | Hotel Contessa |
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Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!
We value U.S. military experience and invite all qualified military candidates to apply.
An intimate, all-suite retreat set directly on San Antonio's beloved Riverwalk, Hotel Contessa delights arriving guests with stylish suites that take their design cues from San Antonio's rich history and vibrant culture. As an employer of choice, we offer great career potential, free trainings, free lunch, free bus pass or free parking, uniforms and a fun environment with a work/life balance for all of our associates.
Are you ready to join our Sassy Team? Let's have a chat to discuss how we can elevate your career.
The Accounts Payable Clerk will be responsible for recording invoices for services rendered by multiple properties handled by the centralized office in accurate and timely manner; ensuring all invoices have been reviewed, approved and coded in accordance with the uniform system of accounts for lodging industry and HEI Hotels and Resorts Standards.
- Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to HEI standard operating procedures.
- Process invoices into the accounts payable system timely and accurately.
- Balance accounts payable to the general ledger on a daily basis.
- Process checks on a weekly basis.
- Reconcile vendor statements to ensure no invoices have been missed and the properties are in good standing with the vendors.
- Maintain critical vendor lists for each property to ensure timely payments.
- Administration of W-9s and 1099s
- Maintenance of Certificates of Insurance
- Follows month end closing schedule including the preparation of the month end AP reports.
- Promotes internal controls and stay up-to date with accounting concepts, practices and procedures.
- Resolves and provides answers for all accounts payable related inquires.
- Support and promote continuous improvement in processes and procedures.
- Maintains professional level of service to both internal and external customers.
- Assists with special projects and task as assigned.
- Perform any other job related duties as assigned
- High School Graduate or General Education Degree (GED). Associate's Degree in Accounting preferred.
- Accounting and Hotel experience strongly preferred.
- Strong organizational skills
- High attention to detail.
- Ability to work independently and multitask.
- Proficient with Microsoft applications, particularly Microsoft Excel.
- 10 key by touch
- Type 40 words per minute
- Strong written and oral communication skills
HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.
Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.
HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
