Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. 

• Provide administrative support to Assistant Director of Field Services, including answering emails, composing memos, and handling telephone calls.
• Manage financial record keeping, reports, files, and data, including travel reimbursements and vendor billable services.
• Provide general administrative support with scheduling, videoconferencing meetings, Blackbaud, case management system, and other administrative tasks not listed herein.
• Provide support in developing onboarding and professional development training schedules and materials for field staff.
• Respond to all inquiries in a timely, customer-friendly manner.
• Prepare and process reports by due dates and as requested.
• Provide support in proofreading applications and support documents for accessibility, document formatting, and completeness.
• Manage data in the Case Management System and run reports as needed and requested.
• Track, maintain, and monitor contract-related documentation to ensure compliance with due dates for contract applications, audits, renewals, and reporting.
• Maintain the general office area, including office equipment and furniture.
• Provide SSP services to the Assistant Director of Field Services. These duties include but are not limited to: basic communication facilitation, provision of visual and environmental information and human guide support as needed.

REQUIRED EDUCATION and/or EXPERIENCE 

• Bachelor's degree preferred in business administration, vocational rehabilitation, contract management, or a related field, or equivalent work experience.
• 1-3 years of experience in office administration, legal document management, or related field
• Fluent in American Sign Language
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision
• Proficient in Microsoft Office applications and database management
• Ability to perform basic accounting tasks such as inputting fiscal data and reviewing invoices for accuracy and completeness

At HKS we strive to provide a healthy work-life balance for our employees.  we offer generous paid time off and comprehensive benefit package including:

• Medical, Dental, Vision Insurance
• Life insurance 
• 2 weeks paid vacation annually
• 12 paid holidays 
• 2 personal days annually
• 12 sick days annually 
• 403b plan w/employer match 
• Voluntary Ancillary Benefits 
• Career advancement opportunities