Accounting Specialist

About HELP Foundation:

HELP is our passion! For more than 50 years, HELP Foundation has served people with intellectual and developmental disabilities. We provide residential, employment, transportation and day support services for adults and summer enrichment opportunities for children.

What HELP offers our Accounting Specialist:

• Opportunity to earn anywhere from $49K - 54K per year
• A wide offering of healthcare and voluntary benefits offered as soon as the first of the month following 30 days of employment
• Paid Time-Off (PTO) with an additional 10 paid holidays
• 401(k) plan offering with an immediate fully vested matching program after completion of 6 months of service
• Referral bonuses paid after the referred employee completes 90 days of service
• OnDemand Pay options rather than having to wait for pay day

Position Summary: Under general supervision of the Accounting Manager, performs duties related to the function of Accounting as defined by the essential job functions below.

Essential Job Functions

DAILY ACTIVITY

Cash:

• Review bank activity each day and record cash receipts via appropriate daily journal entries (must be done daily for all agency bank accounts)
• Bank Fees
• Investment Earnings
• Credit Card donation activity
• All ACH and electronically remitted cash receipts to all organization bank accounts
• Social Security / Supplemental Security / Client Wages Direct Deposits / Consumer Personal Allowance
• Record all amounts to client fund accounts as appropriate and track wages on Turn-Around Statements for use in calculating client portion of rent due to Help
• Update cash "register" worksheets each day for all daily cash activity for each individual cash account
• Deduct all A/P, manual and external checks written each day
• Deduct payroll and payroll taxes for each pay-date for all company payrolls
• Include all changes in cash due to sweep investment activity
• Monitor cash balances for sufficient funds
• Recommend transfers when excess funds are available for transfer from secondary banks (Cornucopia, Help Housing, Six Chimneys)
• Prepares all daily journal entries for activities posted to MIP that arise each day

WEEKLY ACTIVITY

Debit Card Loads (process is the same for client personal funds AND county personal allowance funds):

• Process debit card load requests as approved by Consumer Services Manager
• Load individual debit cards with funds from proper bank account for each card
• Transfer funds from correct agency banking accounts to fund the debit card loads
• Prepare all journal entries for controller review relating to debit card loads for all sites
• Prepare excel worksheets for client wages as wages are directly deposited to banks
• Use worksheets to substantiate the data entry to Room & Board worksheets

MONTHLY ACTIVITY

Cash & Bank Accounts:

• Reconcile all agency bank accounts in conjunction with month-end close by the 10th business day of the following month
• Reconcile Bank Statement balance to spreadsheet Check Register balance
• Agree reconciled Bank Statement balance to accounting system General Ledger / Trial Balance 
• Prepare journal entries needed to reconcile all cash accounts

Social Security & Supplemental Security:

• Prepare Social Security & Supplemental Security deposit report for each day an ACH deposit is received
• Prepare associated journal entries to record client funds received
• Prepare excel spreadsheet for amounts received
• Use worksheets to substantiate the data entry to Room & Board worksheets
• Transfer funds to operating cash accounts to ensure that SSA/SSI bank account funds are distributed to the bank account being used to pay client bills

Rental Income to Agency:

• Calculate Turn-Around for all consumers at licensed facilities with known record of work activity
• Communicates with Program Managers and collaborates with Consumer Affairs Manager to ensure that consumers comply with agency requirements regarding pay stub information 
• Tracks and records pay stub information in client turnaround worksheets prepared for each consumer
• Prepares associated journal entries to record Turn-Around to client accounts & properly reflects rental income to agency from licensed facility consumers
• Forward journal entries and calculations to Consumer Services Manager for review and approval
• Calculate Room & Board based on the previous month activity in a client fund
• Prepare all worksheets for all clients on Room & Board
• Provide monthly worksheets to billing/invoicing staff for proper invoicing to the county
• Prepare and enter appropriate journal entries to accounting records to account for amounts charged to each client based on calculations
• Calculate Maximum Contribution rebates for all consumers at supported living facilities
• Prepares associated journal entries to record Maximum Contribution rebates to client accounts & properly reflect the decrease in rental income to agency as needed
• Forward journal entries and calculations to Consumer Services Manager for review and approval

Month End Close:

• Assist the Finance Manager with all aspects of month-end account reconciliation for all Help Foundation and related entity accounts
• Run reports from accounting software as needed and reconcile account balances for various balance sheet and income statement accounts to supporting schedules
• Help Foundation
• Help Inc.
• Help Housing
• Six Chimneys
• Cornucopia
• Assist in the preparation and printing of quarterly reports to facilitate the preparation of HUD submissions required by all County agencies
• Help Housing
• Six Chimneys
• Prepare and update Quarterly Cash Flow Statement for each entity

OTHER

• Assists with annual audit preparation for all entities throughout the year

Requirements

• Minimum of a Bachelor’s degree in Accounting or a directly related field and 3 years related experience; CPA license preferred.  
• Prior experience working for a DD provider a plus 
• Must be well versed in GAAP. Strong knowledge of federal and state regulations
• Successfully pass a background check that includes a BCI/FBI criminal history check
• Must possess exceptional verbal and written communication skills  
• Proficiency in using Microsoft Office as well as other programs and electronic devices such as computers, iPads, smart phones and accounting software

American’s with Disabilities Specifications

Physical Demands 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Work Environment 

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

Salary : $49,000 - $54,000