Fundraising and Finance Assistant

Helping Hands Humane Society is hiring for a Fundraising and Finance Assistant. This dynamic and enthusiastic person will accomplish the main tasks to help grow our community-based fundraisers and cultivate donor relationships. It’s a great entry-level position for someone interested in public relations, marketing, non-profit management, and more. Position is full time with great benefits, hours are primarily Sunday-Thursday, with flexibility as needed. Some weekends are required when HHHS has major events. Job also comes with many kitty cat pets since there are free-roaming cats in the work environment.

Primary Accountabilities: The primary function of the Fundraising and Finance Assistant is to provide support for all fundraising activities including special events, online events, donor relations, and direct mailings. The position also provides administrative support to the shelter’s finance department.

Major Duties:

• Help manage all major HHHS events (including Paws in the Park, Bone Appétit, Golf Tournament, and Art Auction) as well as smaller events (such as restaurant fundraising nights, smaller offsite activities, and community presentations) from beginning stages to conclusion; maintain event information including event registrations and payment processing; create and format documents and financial submissions.
• Lead and coordinate the organization’s annual 5k event, Tails on the Trail, including booking venue, marketing the event, ordering t-shirts, packet pick up, and more.
• Attend fundraising committees and other relevant planning meetings.
• Respond to donor questions and inquiries via mail, email and phone.
• Report recommendations, ideas, areas for improvements, progress reports and any donor-related updates to Director of Philanthropy.
• Enter donor information into Blackbaud and/or Access system and produce acknowledgement letters weekly.
• Provide general administrative support to the finance department to include opening and sorting mail, maintaining vendor folders, and filing.
• Manage and control inventory of special events supplies.
• Assist with administrative and marketing duties as assigned and as needed.
• All other duties as assigned.

Qualifications:

• Experience with Blackbaud and/or Access software preferred
• Experience with fundraising and/or event organization preferred
• Experience with graphic design preferred
• High school diploma or equivalent required
• Valid driver’s license
• Proficiency in Microsoft Word, Excel and Outlook
• Strong computer and word processing skills, in particular Word, Excel, PowerPoint and Publisher. Preferred experience with various content-creating apps or website such as Canva.com.
• Ability to work both independently and in a team environment.
• Ability to communicate effectively, both orally and in writing with staff, the business community, business prospects and the public.
• Ability to work efficiently with attention to details and quality of work produced.
• Ability to exercise good judgment in setting priorities and organization of work load.
• Ability to analyze information and use logic to address work-related issues and problems

Physical Demands:

• Regularly required to talk and hear
• Regularly required to sit, stand, walk, reach and use hands
• Ability to read computer screens for an extended period
• Ability to lift up to 30 pounds

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Job Type: Full-time

Pay: $14.42 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• High school or equivalent (Required)

Work Location: In person