Program Assistant II

MAJOR FUNCTION

This position assists the Director of Transformation and is essential to oversee day-to-day function of school-based service sites including student recruitment, consents, renovations. The Program Assistant II is responsible for maintaining administrative and clerical support for the SBSS. The Program Assistant II will oversee the daily operations of the sites and other functions of the sites.

ESSENTIAL FUNCTIONS- Specific for School Based Service Sites (SBSS)

• Coordinates and manages policies and procedures related to SBSS enrollment, consent, and release during school-day for SBSS clinical visits, health education and small groups.
• Provide administrative oversight of SBSS renovation and State ambulatory licensure application and updates Director of Transformation regularly.
• Develops and maintains the SBSS policy and procedure manual.
• Handles all enrollment paperwork - getting it printed, distributed, collected and filed.
• Answers all phone calls and questions regarding the SBSS process.
• Coordinates and works with the patient care team structure and processes.
• Maintains patient confidentiality at all times
• Obtains updated clerical information in accordance with procedural guidelines ensuring that all appropriate document/information has been entered at the time of registration.
• Takes meeting notes and schedules monthly SBSS and SBSS Advisory committee meetings.
• Document patient conversations within the electronic health record, or directs the calls in a courteous and professional manner to the appropriate person/location.
• Orders all supplies needed for the SBSS and maintains inventory.
• Coordinates all school programs - including annual flu shot clinics and dental clinics for students in collaboration with the HJAHC Vaccine manager, Mobile Health Unit team and Dental manager and other members of the clinical and operational team as needed.
• Maintains strong relationship with school administration, school nurse, school health related staff, and teachers.

ADDITIONAL RESPONSIBILITIES:

• Performs other duties and assumes other responsibilities as apparent and/or as assigned by Director of Transformation. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

EDUCATION & EXPERIENCE:

• Master’s degree required, preferred in health-care discipline
• Health-care related experience plus knowledge and experience with current rules and regulations of accrediting, compliance and regulatory agencies.

LICENSURE AND/OR CERTIFICATIONS:

• None required

KNOWLEDGE, SKILLS, ABILITIES AND OTHER (KSAO’s)

PHYSICAL & WORK REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the manual dexterity sufficient to operate phones, computers and other office equipment. The position requires the physical ability to kneel, bend, and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials.

EMPLOYEE ACKNOWLEDGEMENT

I have read the above position description and fully understand the requirements set forth therein. I hereby accept the position and agree to abide by the stated requirements, and will perform all duties and responsibilities as delineated. I further understand that the Henry J. Austin Health Center reserves the right to amend this job description in accordance with the needs of the organization. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

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Signature of Employee Date

Salary : $34,200 - $43,300