Licensing and Permitting Administrator (HSE)

HEPACO (www.hepaco.com) is the premier environmental and emergency services company in the Eastern United States with coverage across 45 regional locations. We specialize in emergency response, remediation, and industrial, marine, and waste services. HEPACO services a multitude of industries including transportation, utilities, energy, environmental consultants, industrial facilities, terminals, environmental service companies, general contractors, property owners, and the public sector through our Environmental and Remediation Services divisions. 

Our distinction is our strong focus on quality, safety, and customer service. Throughout our history, HEPACO personnel have led the industry with new methods and approaches. Our motivated team consistently exceeds industry standards in all aspects of our work. We offer state-of-the-art remediation technologies, equipment, and a staff dedicated to a unique standard of excellence in environmental cleanup.

As part of the Health, Safety & Environment (HSE) team, the Licensing and Permitting Administrator will be responsible for all activities associated with the administration of licenses and permits associated with the environmental services work performed company wide. In addition, the Licensing and Permitting Administrator will be responsible for transportation permits, safety audits, and annual and quarterly compliance reporting to various local, state and federal agencies. This is an administrative role in our corporate headquarters (not in the field or branch office).

Our corporate office is located at 9335 Harris Corners Parkway, Suite 220, Charlotte, NC 28269. This is a hybrid role requiring an individual to live in the Charlotte area and work in the office work 2 days per week.

Essential Functions: 

• Obtain upon request required business, contractor, transporter and operational licenses while working with various local, state and federal agencies.
• Research and apply for new licenses, as needed.
• Maintain license renewal records by scanning to Licensing Library, tracking, and renewing at the appropriate time. 
• Support field operations on license inquiries and research or escalate when needed.
• Support Field Ops by answering questions related to the scope of transporter licenses and permits. 
• Prepare quarterly and annual environmental compliance reports on hazardous waste, tire waste, used oil, etc.
• Ensure proper credit card coding, while reviewing and processing invoices in a timely manner. 
• Support field and corporate teams on insurance related inquiries and use Insurance Portals as needed.
• Gather required information for safety audits in branches.
• Experience with contractor qualification systems (ISNet World, Avetta, etc).
• Open and manage workers’ compensation claims as needed.  
• Additional tasks and administrative duties to support the HSE teams as needed.