Administration Specialist

We are seeking a friendly and professional Administration Specialist to join our esteemed estate planning law firm, part-time, in our Ventura location. The ideal candidate will be the first point of contact for clients and visitors, ensuring a positive and welcoming experience. The Administration Specialist will handle a variety of administrative tasks and play a pivotal role in maintaining the smooth operation of the firm.

$17 - $20 hourly

• Answer incoming calls with initial inquiries, schedule consultations, and collect relevant information.
• Tracking data across different platforms and inputting it into Excel.
• Collaborate with colleagues to ensure seamless communication and effective workflow throughout the office.
• Provide administrative support, including data entry, filing, photocopying, and scanning documents as required.
• When necessary, greet clients, visitors, and guests in a warm and professional manner, creating a positive first impression.
• Back-up to reception when needed.
• General office tasks.
• Assist with special projects and events as assigned by management.
• Uphold confidentiality and discretion in handling sensitive client and firm information.

• Highly confident on the phone to speak with potential new clients.
• Outgoing personality.
• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous receptionist or administrative experience, preferably in a professional office environment.
• Exceptional interpersonal and communication skills, both written and verbal.
• Strong organizational skills with keen attention to detail and accuracy.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Ability to multitask and handle a high volume of incoming calls and visitor interactions.
• Professional and polished appearance with a customer-centric attitude.
• Discretion and understanding of the importance of maintaining client confidentiality.
• Ability to work collaboratively within a team and independently when necessary.
• Knowledge of estate planning terminology and processes is a plus, though not required.

Hermance Law is a FAST-GROWING Estate Law Firm. We are a top-rated Law Firm with several offices in Southern California. Hermance Law is seeking an Administration Specialist to join our boutique law firm in Ventura.

At Hermance Law, we focus on estate planning, probate, and trust administration. We prioritize providing our clients with exceptional service and personalized solutions.

Our company culture focuses on an environment that places a strong emphasis on personalized client experience and compassionate service. We embrace cutting-edge technology and innovative approaches to streamline processes and enhance efficiency.

We are seeking an individual who wants to join a collaborative and inclusive team that values teamwork, respect, and continuous learning.