What are the responsibilities and job description for the Administrative Assistant position at HHS, Hospital Housekeeping Systems?
JOB SUMMARY
The Department Administrative Assistant will provide secretarial and administrative support to the Department Director and Assistant Director.
QUALIFICATIONS * Administrative background required. * Basic reading, writing, and arithmetic skills are required. * Background should include word processing and document control. * Professional verbal and written communication skills. * Proficient and comfortable with the use of computers and technology. * Excellent spelling and grammar. * Good phone skills. * Organized; sets priorities; meets deadlines; able to multi-task. * Carefully proofs own work.
Position Duties:
Answer telephones. * Dispatch messages. * Create and modify documents using Microsoft Office. * Maintain all documents. * Perform general clerical duties. * Photocopying * Faxing * Mailing (opening and sorting) * Bill paying * Filing * Modify hard copy and electronic filing system. * Maintain all documents. * Provide general accounting assistance. * Coordinate and maintain records for pagers, parking, and office keys. * Set up and coordinate department * Limited/general human resource functions. * Limited/general benefits administration. * Payroll maintenance. * Upload punches. * Daily backup. * Print daily man-hour report for department director’s review. * Sort sign-in sheets. * Send employee files and payroll information to HHS corporate payroll department. * File management. * File employee/vendor information. * Activity reports. * Input census numbers in the activity report. * Provide general accounting assistance. * Job description/sign-in sheet management. * Sort job descriptions, complete checklists, and maintain in a binder. * Order supplies. * Inventory/order office supplies. * Schedule appointments. * Schedule all appointments for the department director/assistant director. * Input work orders. * Distribute employee checks. * Distribute safety rewards
Job Type: Full-time
Pay: $11.00 - $12.50 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Work Location: One location
