Document control specialist

To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities :

• Facilitate the proper care, custody, and control of documents.
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform document controls functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on document control procedures and standards.
• Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
• Collect and provide transactional data as required to support the management of budget and expenditures.
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities :

• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adheres to the company's values - integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

Qualifications :

• Three (3) to five (5) years minimum of experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects / Stages;

Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.

• Understanding of industrial standards and regulatory document control requirements : Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Highly competent interpersonal and influencing skills to manage ambiguity, conflict and uncertainty tactfully and diplomatically in a culturally diverse environment.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.
• Expertise in the use and application of the following software :
• Required : Microsoft Office (Excel, Word, PowerPoint, and Outlook)
• SharePoint
• AutoCAD Viewer (preferred)

Education Requirements :

Preferred : Bachelor's Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Certifications, Licenses, Registrations :

• None.

Last updated : 2024-09-29