Performs a variety of clerical and administrative functions relative to the day-to-day operation of Facilities. Duties include office reception, check requests, purchase orders, and implementing and maintenance of all service contracts which includes the necessary negotiation of contract pricing, key issuance, and the like. Successfully operates all office equipment and the telephone and radio systems. Process work orders, type reports, compile and compute data, maintain files, maintain office supplies, receive and deliver mail, and provide support for the operation of Facilities as needed. Assist Facility Supervisors in any areas necessary.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
High school diploma or equivalent required. An Associate’s degree is preferred, plus 2 – 3 years of prior experience in a business office experience or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.
Other Skills
Physical Requirements
Ability to read, write, hear, speak, see, and communicate effectively. Ability to operate basic office equipment including, a photocopier, fax machine, adding machine, computer equipment, DVD player, display monitors, and the like. The position is largely sedentary. Occasional lifting or otherwise moving of office supplies, booklets, etc. is necessary.
Personal Characteristics
The Physical Plant interacts with virtually every area of campus life. A clean, neat appearance and a pleasant relationship that is supportive of the Physical Plant mission are essential. This relationship needs to be pleasant, supportive, and professional while maintaining confidentiality.
Code of Commitment
Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.
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