Purchasing Supervisor

Overview

Opportunity:  Purchasing Supervisor

Perform purchasing functions to ensure the purchases of products specified in purchase orders. While doing so in accordance with established service and sustainability standards to purchase/receive/delivery supplies to departments throughout the hotel. The core responsibilities of the Purchasing Supervisor are to assist the Executive Chef to ensure the smooth and efficient operation to procure the items required by property at a competitive price but without compromising quality.

Potential Career Path   

Assistant Food & Beverage Manager/Food & Beverage Manager

Essential Job Functions

• Conduct interviews with suppliers and representatives, obtain information, specifications, quotations on items required and handle subsequent correspondence and negotiations for procurement.
• Place orders with suppliers and ensure timely delivery to satisfy hotel requirement and trace the outstanding orders to ensure operational needs are met.
• Check pricing of purchase orders and determining appropriate supplier to obtain best quality and price. 
• Conduct market survey to understand the market trend weekly and the price floating.
• Safeguard the petty cash float (if any) to ensure no unauthorized access the float.
• Collect the Market List quotation at weekly intervals and update pricing on all bid sheets.
• Weekly review contract supplies to ensure prices remain competitive, maintaining competitor knowledge of similar products by regularly surveying price lists of other hotels operation supplies.
• Analyze market trends to anticipate likely price fluctuations for the purpose of maintaining inventory either for long or short time periods.
• Ensure all documentation (purchase orders, invoices, delivery dockets, vendor credits, etc.) are forwarded to Accounts Payable on a timely basis.
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Perform any additional tasks assigned to ensure that the department functions smoothly.
• Strictly follow the code of conduct.
• A Purchasing Supervisor serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. 
• Ensure all areas of food storeroom are dry. Freezer, Refrigeration, Maintain Organized, Clean, Proper Rotation in place.
• Notify kitchen manager of any impending Expiration dates. 

Position Requirements

• High School diploma required.
• Previous purchasing/inventory experience or equivalent training preferred.
• Proficient in Microsoft Office applications
• Good command of both written and spoken English to meet business needs

Work Environment and Context 

• Work schedule varies and may include working on holidays and weekends.
• Requires standing for extended periods, walking, pushing, lifting up to 50 pounds, bending and reaching, stooping, kneeling, or crouching.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

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