What are the responsibilities and job description for the Executive Assistant position at Hindman Auctions?
Leslie Hindman Auctioneers (LHA), one of the nation's leading and fastest growing fine art auction houses, is looking for a talented Executive Assistant to support the achievement of company objectives by working closely with the CEO and Director of Private Clients on a wide range of administrative duties, many of them confidential in nature. The assistant will provide outstanding level of customer service to both external clients and internal staff.
Key Responsibilities:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Maintain a complex and detailed executive calendar, prioritizing and scheduling appointments and meetings
- Plan meetings, coordinate logistics and catering, and take and distribute detailed notes
- Coordinate domestic and international travel arrangements and manage itineraries
- Prepare, submit and reconcile expense reports
- Draft and send emails and correspondence to internal staff, clients and vendors
- Prepare and maintain reports, documents and contact lists
- Develop and maintain paper and electronic filing systems
- Act as the point of contact for internal and external clients, providing outstanding customer service
- Uphold a strict level of confidentiality
Successful Candidate will Possess:
- Associates Degree and 1-2 years of administrative experience supporting an executive
- Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint
- Demonstrates a positive disposition, a high degree of judgment, strong initiative, and the utmost discretion
- Excellent verbal and written communication skills
- Superior organizational skills and strong attention to detail
- Ability to handle confidential information
- Self-starter with ability to prioritize responsibilities and effectively problem solve with appropriate follow-through
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