Senior Administrator

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As a Senior Administrator with Hines, you will assist the Management Services Department with drafting communications, facilitating contract execution, administrative tasks, PowerPoint presentation preparation, meeting coordination, general correspondence. Responsibilities include, but are not limited to:

• Supports Management Services team leaders with administrative tasks. Tasks include but are not limited to meeting and travel coordination, and general correspondence.
• Composes various documents such as reports, and prepares charts, tables and presentations.
• Ensures office supplies meet assigned group’s supply and stationary needs.
• Prepares and processes expense reports, invoices and billbacks.
• Manages communications and project trackers.
• Completes special projects as assigned.
• Coordinates special activities and functions such as Hines conferences, and special events, travel appearances, guest travel arrangements, meetings, interviews, and conference calls.
• Creates, updates, and maintains departmental databases when appropriate.

Qualifications

Minimum Requirements include:

• High School Diploma from an accredited institution required, bachelor’s degree or equivalent experience preferred.

• Two or more years of experience in a support role in a professional office environment.

• Experience in a real estate firm a plus.

• Composes various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.

• Demonstrates strong attention to detail and proofreading abilities.

• Demonstrates strong initiative, strong work ethic, and customer service orientation.

• Ability to delegate as necessary.

• Manages and prioritizes multiple tasks while meeting deadlines.

• Communicates effectively both verbally and written.

• Demonstrates sound judgment and makes independent decisions in routine situations.

• Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.

• Advanced proficiency in Microsoft Office, Adobe Acrobat, Box.com, and DocuSign software.

• Maintains strict confidentiality.

• Ability to work in and foster a team environment.

• Types a minimum 60-WPM with accuracy.

• Flexibility to be able to provide remote support.

• Operate computer and other office equipment.

• Ability to lift up to 25lbs.

• Work overtime as business needs deem appropriate.

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.